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State of Washington Classified Job Specification

RECORDS MANAGEMENT SUPERVISOR

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RECORDS MANAGEMENT SUPERVISOR
112M
Category: Administrative Services

Definition

Develops, implements, and administers a totally integrated records management program in a large agency.

Typical Work

Directs activities of personnel engaged in the design, analysis, specification development and acquisition of all forms and graphics; disposition of records; establishment and maintenance of filing systems;

Serves as departmental records officer administering all activities involving the inventory, retention and disposition of records in conjunction with the State Records Committee and the State Archives;

Plans and coordinates the development of a uniform system of filing and document retrieval for the Department;

Participates in paperwork management planning programs with appropriate departmental and other Washington State personnel;

Develops policy and procedures relative to the ordering, production, and stocking of forms;

Visits institutions to acquaint staff with forms and records management program;

Establishes committees within Department to achieve maximum efficiency in forms and records management programs;

Performs other work as required.

Knowledge and Abilities

Knowledge of: principles of good forms design and control; forms and records management; forms printing and type faces; forms relationship to data processing input/output functions.

Ability to: deal successfully with people and gain their respect and confidence; exercise sound judgment in evaluating situations and making decisions; analyze administrative problems and make appropriate recommendations; write effectively.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

A Bachelor's degree with major study in business administration

AND

Four years of experience in either forms design or forms management.

Additional qualifying experience may be substituted, year for year, for required education.

Class Specification History

New class adopted July 26, 1973.
Revise class. Revises class code (formerly 11560), general revision: adopted May 10, 2007, effective July 1, 2007.

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