State of Washington Classified Job Specification
EVENTS COORDINATOR 2
Class Series Concept
See Events Coordinator 1.
Positions at this level work independently and follow generally defined methods to perform assigned activities. Incumbents typically provide detail support services for single-day conferences, seminars, and workshops. Incumbents review events and services to be provided for compliance with applicable laws, regulations, and policies; have financial responsibility for contracts negotiated and fees charged; and represent conference services to outside organizations and the community. Incumbents assist higher level staff with longer, more detailed multi-day events.
Reviews events and services to be provided for compliance with applicable laws, regulations, and policies;
Provides information regarding details of current or scheduled conferences such as location, registration process, dates, times, and deadlines;
Prepares, compiles, and assembles printed conference materials, such as brochures, publicity releases, and course materials; arranges for reproduction and mailing of materials;
Participates in planning sessions by answering questions regarding arrangements, taking notes of sessions, and reminding participants of deadlines;
Maintains contact with conference sponsors; monitors conference expenses against established budget; monitors established conference timeline;
Provides on-site coordination of registration such as nametags, packet materials, rosters, and program evaluation forms; assures that physical details such as furniture arrangements are completed and that supplies and media equipment are ready;
Receives calls after hours to resolve problems that arise with events;
Arranges for tours and special events connected with conferences;
Composes and types memoranda and correspondence to speakers, conference participants, site personnel, and others involved with conferences;
Prepares purchase requisitions, travel vouchers, and conference agreements; arranges for payment of speakers; orders supplies;
May occasionally coordinate support service for repeated or routine multi-day events;
May supervise lower level staff;
Performs other work as required.
There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.
contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry.
Class Specification History
Revised class title; formerly 111B Conference Coordinator 2, which replaced 2019 Conference Coordinator I on June 1, 2005. 110D Building Coordinator 4 was abolished at the August 9, 2012 Director’s Meeting as agencies reallocated these positions into Conference Coordinator 2. Revised class title effective August 10, 2012.