Definition

Principal assistant for administrative matters to a departmental head, agency director, or the head of a major subdivision of a major State agency. Accomplishes varied and complex projects; makes decisions and acts for supervisor in administrative matters.

Typical Work

Prepares correspondence for supervisor; exercises signature authority on administrative matters;

Supervises administrative, investigative, or research personnel;

Conducts or supervises the preparation of comprehensive studies on major projects within the agency;

Coordinates major policy matters and agency programs within the agency and with other State, Federal, or local agencies;

Represents supervisor at meetings, conferences, and conventions; speaks for him/her on agency matters; attends civic functions on behalf of agency;

Addresses public groups on departmental functions and policies; answers questions regarding the operation of the department;

Investigates operating methods and procedures employed in various agency functional areas and develops improved methods where indicated;

Receives and confers with official visitors and the public; meets with representatives of government or private interest groups;

Serves as liaison officer with the Governor's Office concerning public complaints or problems; investigates complaints;

Performs other work as required.

Knowledge and Abilities

Knowledge of: State government organization and administrative procedures; Federal and local government functions; office methods and procedures; research methods and data collection; State and agency functional and personnel policies.

Ability to: speak before groups effectively; compile written reports; obtain the cooperation of other departments and other government agencies; work effectively with others.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

One year as an Administrative Assistant 4

OR

Two years as an Administrative Assistant 3

OR

A Bachelor's degree in business administration, public administration or closely allied field; three years of administrative or supervisory experience

Additional qualifying experience may substitute for education on a year-for-year basis.

Graduate study may substitute for up to two years of experience on a year-for- year basis.

Class Specification History

New class:  July 1, 1968
Code number change:  July 1, 1969
Revised minimum qualifications:  October 12, 1973
Revised minimum qualifications:  April 18, 1974