Principal assistant for administrative matters to a departmental head, agency director, or the head of a major subdivision of a major State agency. Accomplishes varied and complex projects; makes decisions and acts for supervisor in administrative matters.

Prepares correspondence for supervisor; exercises signature authority on administrative matters;

Supervises administrative, investigative, or research personnel;

Conducts or supervises the preparation of comprehensive studies on major projects within the agency;

Coordinates major policy matters and agency programs within the agency and with other State, Federal, or local agencies;

Represents supervisor at meetings, conferences, and conventions; speaks for him/her on agency matters; attends civic functions on behalf of agency;

Addresses public groups on departmental functions and policies; answers questions regarding the operation of the department;

Investigates operating methods and procedures employed in various agency functional areas and develops improved methods where indicated;

Receives and confers with official visitors and the public; meets with representatives of government or private interest groups;

Serves as liaison officer with the Governor's Office concerning public complaints or problems; investigates complaints;

Performs other work as required.

Knowledge of: State government organization and administrative procedures; Federal and local government functions; office methods and procedures; research methods and data collection; State and agency functional and personnel policies.

Ability to: speak before groups effectively; compile written reports; obtain the cooperation of other departments and other government agencies; work effectively with others.

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

One year as an Administrative Assistant 4

OR

Two years as an Administrative Assistant 3

OR

A Bachelor's degree in business administration, public administration or closely allied field; three years of administrative or supervisory experience

Additional qualifying experience may substitute for education on a year-for-year basis.

Graduate study may substitute for up to two years of experience on a year-for- year basis.

New class:  July 1, 1968
Code number change:  July 1, 1969
Revised minimum qualifications:  October 12, 1973
Revised minimum qualifications:  April 18, 1974

Revised Legal Requirements; effective June 6, 2024, due to adopted legislative action.