State of Washington Classified Job Specification
ADMINISTRATIVE ASSISTANT 2
Class Series Concept
Definition
Distinguishing Characteristics
Typical Work
Explains and interprets complex rules, policies and operating procedures;
Performs significant portions of professional level assignments, collaborates with professionals, and demonstrates knowledge of programs;
Reviews and researches operating procedures and problems, develops solutions and recommendations;
Coordinates work within the unit with that of other areas; establishes and maintains schedules and priorities, and authorizes exceptions and special processing;
Drafts and formats various correspondence including composing letters, meeting notices, agendas, reports, studies, manuscripts, applications, financials statements, schedules, test materials, evaluations and other documents;
Proofreads and makes necessary corrections to documents;
Responds to inquiries, answers phone, receives and refers visitors; establishes office standards, priorities, and deadlines;
Creates, revises, and maintains electronic or manual files;
Tracks budgets and fiscal records, processes requisitions, invoices, employee actions, payroll actions, and assists in budget development;
Provides information related to the department's operation, planning, and organizing;
Makes travel arrangements for supervisors and staff, including maintaining travel itineraries and compiling travel expense reports;
Orders supplies and equipment, arranges for facility and equipment maintenance and repair contracts and services;
Maintains records of incoming and outgoing correspondence and documents, as well as monitors work in progress;
Reviews publications for relevant articles or reports and maintains files of such information;
Performs word processing tasks, which may require the use of spreadsheet and database software, basic statistical packages, other off-the-shelf software programs, and/or graphics software to display information effectively;
Assists with revisions to technical manuscripts, examinations, and correspondence, which may include equations, formulas, structural representations, statistical tables, graphs, schematics, and specialized terminology;
May lead or supervise lower-level staff;
Performs other work as required.
Knowledge and Abilities
Ability to: effectively direct work of others; plan and conduct the operation of an office; prepare coherent and meaningful reports; write clearly and effectively; work with others in developing programs and plans.
Legal Requirement(s)
Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.
Desirable Qualifications
Two years of clerical, office or administrative experience;
One year of experience as an Administrative Assistant 1.
Equivalent education/experience.
Class Specification History
Revised minimum qualifications: 8-18-75
New class code: (formerly 09530) effective July 1, 2007.
Revised legal requirements; effective June 6, 2024, due to adopted legislative action.
Job specification revisions include addition of class series concept; revised definition, distinguishing characteristics, revised typical work and desired qualifications; base range increase from 37 to 41. Adopted June 23, 2025, effective July 1, 2025.