Definition

Provide administrative and staff support services for a section or unit with delegated authority to act in supervisor's absence in areas of substance.

Distinguishing Characteristics

These positions may be distinguished from lower level classes by addition of the delegation of authority to act for or in the regular place of the superior in substantive areas, and/or supervision of some professional or several clerical subordinates and a formal reporting alignment identifying the position as the principal administrative assistant to the superior who is at the first professional supervisory level or above.

Typical Work

Reviews work of professional staff to assure that input/output is in conformance with rules, law, policy and standards when such review requires substantial knowledge of the work performed;

Explains and interprets complex rules, policies and operating procedures;

Performs significant portions of professional level assignments, working with professionals and knowledge of programs;

Reviews and researches operating procedures and problems; develops solutions and/or recommendations;

Coordinates work of unit with that of other areas; establishes and maintains schedules and priorities; authorizes exceptions and special processing;

Performs other work as required.

Knowledge and Abilities

Knowledge of: basic administrative procedures; office practices; correspondence preparation; State and departmental policies; management procedures and practices.

Ability to: effectively direct work of others; plan and conduct the operation of an office; prepare coherent and meaningful reports; write clearly and effectively; work with others in developing programs and plans.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

One year of experience as an Administrative Assistant 1.

OR

A Bachelor's degree in business administration, public administration or closely allied field and two years of responsible office experience at the senior clerical level or higher.

Clerical or office work experience may be substituted for education on a year-for-year basis.

Graduate study may substitute for experience on a year for year basis.

Class Specification History

New class:  3-17-75
Revised minimum qualifications:  8-18-75
New class code:  (formerly  09530) effective July 1, 2007.
Salary adjustment adopted June 13, 2019, effective July 1, 2019.