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State of Washington Classified Job Specification


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Class Code: 115F
Category: Administrative Services


Performs the full range of technical duties under the supervision of the individual responsible for the purchasing of supplies, materials and equipment for an agency, institution, major subdivision, or major operating location of an agency. Performs purchasing control, maintaining inventory levels, contract and invoice billing, and correspondence work connected with tracing and expediting orders.

Distinguishing Characteristics

This classification is distinguished from the Procurement and Supply Support Specialist 1 by the presence of inventory control duties and from the Procurement and Supply Specialist series by the absence of professional buying duties related to services and equipment, solicitation of formal sealed bids, and award and administration of contracts of unlimited dollar value.

Positions at this level support an individual responsible for the purchasing of supplies, materials, and equipment for an agency, institution, major subdivision, or major operating location of an agency, by handling the purely technical aspects of purchasing and inventory control such as: replenish stocked items from existing contracts; initiate and purchase inventory and non-stocked supplies within delegated purchasing authority and perform inventory control duties.

Typical Work

Receives field and/or office requests for purchases; contacts originators for clarification of such orders or to suggest alternate action;

Processes or supervises the processing of proper procurement documents; checks for acceptable authority to buy and the correctness of unit prices;

Coordinates efforts with the Division of Purchasing when required;

Contacts vendors about short or erroneously filled shipments received or for information concerning invoicing;

Contacts carriers to locate goods enroute or discusses the disposition of damaged goods received or any questions on billings;

May keep inventory control records on tagged items and/or expendable items;

Maintains current file of approved vendors, contracts, agreements and catalogues;

Performs other related work as required.

Knowledge and Abilities

Knowledge of: supply and equipment procurement, control and accountability; business arithmetic; large scale stock control; inventory records, both machine and manual.

Ability to: write clearly defined business correspondence; handle telephone conversations effectively; deal tactfully with State employees and business representatives.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

High school graduation or GED AND two years of experience in inventory control, purchasing, or equivalent. One year of college course work may be substituted for one year of work experience.

Class Specification History

New class, consolidates 5732 Order Service Coordinator, 77950 Supply Control Technician; adopted May 10, 2007, effective July 1, 2007.