State of Washington Classified Job Specification
PROCUREMENT & SUPPLY SPECIALIST 3
This level is expected to make sourcing decisions based on extensive knowledge of procurement and supply practices.
These positions have authority to modify and adapt purchasing and supply management procedures and/or processes to accommodate specialized or unusual acquisitions. Positions prepare and develop original contract terms, evaluation criteria, analytical tools and procedures to assess and ensure vendor contract performance and compliance. Coordinates purchasing activities with clients to develop specifications and to resolve vendor performance problems.
Exercises authority to independently make decisions with significant fiscal impact;
Evaluates supply and equipment usage data; determines stock levels and economic order quantities;
Determines appropriate course of action/procurement methodology, including but not limited to competitive bids, sole source acquisitions, request for bid proposals or direct negotiations;
Monitors sustainability programs and develops strategies for improving sustainable practices;
Originates and chairs client committees and evaluates input relative to specification development and contract award;
Originates and finalizes competitive solicitation documents for long term agreements and/or one time purchases;
Directs selection of interested and qualified vendors for bid distribution;
Conducts pre-bid conferences and provides direction to interested bidders;
Promotes Minority and Women Business Enterprise outreach programs;
Rejects bids that do not meet bid requirements;
Prepares and conducts individual and group training sessions;
Performs duties of Procurement and Supply Specialist 2;
Performs other work as required.
Knowledge and Abilities
Ability to: Establish and maintain effective working relationships with suppliers, customers, fellow employees and the public; apply life cycle management techniques; adapt rapidly to changing market conditions and/or customer needs; effectively employ automated procurement systems; develop and lead user committees that aid in development of contract specifications or contract dispute resolution; prepare and interpret complex contract specifications and award criteria; analyze bids or proposals submitted by suppliers and determine award; prepare and interpret procurement and contract statistics and management reports; prepare and conduct individual and group training sessions.
A Bachelor's degree in business administration, procurement, logistics, supply management or allied field
One year of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Associate of Arts degree in business administration, procurement, or supply management or related professional certification
Three years of full-time experience as a purchasing or supply professional.