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State of Washington Classified Job Specification

PROCUREMENT & SUPPLY SPECIALIST 3

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PROCUREMENT & SUPPLY SPECIALIST 3
114G
Category: Administrative Services

Definition

Responsible and accountable for the procurement of services, supplies, materials, parts and equipment for an agency, institution or facility or on behalf of client agencies, institutions, colleges and universities in accordance with state laws and requirements. Responsible and accountable for supply management functions, including receipt, storage, issue, and transfer of materials and property.

Distinguishing Characteristics

These positions have delegated authority to take independent action and to conduct highly complex purchasing projects involving unique services and/or technical commodities purchasing. Activities include developing specifications for large, complex or unusual procurement projects such as major relocation projects, computer systems, and communication systems for which specifications involving unique or customized material requirements, feature, or performance standards must be defined.

This level is expected to make sourcing decisions based on extensive knowledge of procurement and supply practices.
These positions have authority to modify and adapt purchasing and supply management procedures and/or processes to accommodate specialized or unusual acquisitions. Positions prepare and develop original contract terms, evaluation criteria, analytical tools and procedures to assess and ensure vendor contract performance and compliance. Coordinates purchasing activities with clients to develop specifications and to resolve vendor performance problems.

Typical Work

Performs market analysis and customer needs assessment studies to identify new contracting possibilities;

Exercises authority to independently make decisions with significant fiscal impact;

Evaluates supply and equipment usage data; determines stock levels and economic order quantities;

Determines appropriate course of action/procurement methodology, including but not limited to competitive bids, sole source acquisitions, request for bid proposals or direct negotiations;

Monitors sustainability programs and develops strategies for improving sustainable practices;

Originates and chairs client committees and evaluates input relative to specification development and contract award;

Originates and finalizes competitive solicitation documents for long term agreements and/or one time purchases;

Directs selection of interested and qualified vendors for bid distribution;

Conducts pre-bid conferences and provides direction to interested bidders;

Promotes Minority and Women Business Enterprise outreach programs;

Rejects bids that do not meet bid requirements;

Prepares and conducts individual and group training sessions;

Performs duties of Procurement and Supply Specialist 2;

Performs other work as required.

Knowledge and Abilities

Knowledge of: Contract law, principles of negotiations, innovative contracting and procurement techniques; supply management practices; research and market analysis techniques; effective communications and interpersonal relations.

Ability to: Establish and maintain effective working relationships with suppliers, customers, fellow employees and the public; apply life cycle management techniques; adapt rapidly to changing market conditions and/or customer needs; effectively employ automated procurement systems; develop and lead user committees that aid in development of contract specifications or contract dispute resolution; prepare and interpret complex contract specifications and award criteria; analyze bids or proposals submitted by suppliers and determine award; prepare and interpret procurement and contract statistics and management reports; prepare and conduct individual and group training sessions.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

A Bachelor's degree in business administration, procurement, logistics, supply management or allied field

AND

One year of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.

OR

Associate of Arts degree in business administration, procurement, or supply management or related professional certification

AND

Three years of full-time experience as a purchasing or supply professional.

Class Specification History

New class, consolidates 3122 Buyer III, 17690 Liquor Purchasing Agent Assistant, 3110 Purchasing Manager A, 3111 Purchasing Manager B, 17610 State Procurement Officer 2, 77970 Supply Officer 2; adopted May 10, 2007, effective July 1, 2007.

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