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State of Washington Classified Job Specification

PROCUREMENT & SUPPLY SPECIALIST 1

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PROCUREMENT & SUPPLY SPECIALIST 1
114E
Category: Administrative Services

Definition

Orders, receives, stores, inventories, and issues a variety of services, materials, supplies, parts, and equipment for an institution or agency or on behalf of client agencies, institutions, colleges and universities; processes ordered items and services to and from vendors and/or surplus property office; OR procures supplies, services, materials and equipment, issues bids and awards contracts within dollar limitations assigned by the purchasing authority in support of institution- or agency-wide purchasing activities or on behalf of client agencies for designated buying areas; assigns work to subordinate employees.

Typical Work

For identified commodities and services, determines appropriate course of action/procurement methodology including, but not limited to, competitive bids, sole source acquisitions, requests for proposal or direct negotiations;

Reviews and prioritizes requests in accordance with approved guidelines;

Performs ongoing contract and contractor evaluations to ensure goods and services are delivered and in accordance with contract requirements and prices remain competitive with general market;

Researches for new sources of supply; locates and contacts vendors and suppliers;

Participates in negotiations to correct performance, price adjustments or contract termination;
Meets with contractor representatives and customers to resolve contractual issues;

Initiates change orders and supplemental agreements for goods and services;

Verifies shipments by checking field orders and purchase orders against the shippers' packing list and parts received;

Maintains record systems and perpetual inventory records, which may include establishing and maintaining commodity master records;

Represents agency as attendee at trade shows and purchasing conventions;
Reviews trade publications to stay current with market trends;

Communicates with suppliers to stay current with industry developments;

Maintains other records as required;

Maintains good public relations and safety practices;

May plan for, identify, classify, assign, and work with commodity code numbers for all items requisitioned by State agencies on a recurring basis;

May serve on multi-agency client committees to evaluate input relative to specification development and contract award;

May prepare items for proper disposal;

Performs other work as required.

Knowledge and Abilities

Knowledge of: Procurement methods; research and market analysis techniques, supply records and storage and warehousing methods; inventory procedures and techniques; effective methods of oral and written communications, technical writing skills, contract development and administration.

Ability to: Establish and maintain effective working relationships, adapt rapidly to changing market conditions and/or customer needs, work effectively with automated procurement and supply management systems, actively participate in user committees that aid in development of contract specifications or contract dispute resolution, prepare basic contract specifications, analyze bids or proposals and determine award, prepare, maintain and interpret procurement and contract statistics and management reports, prepare and maintain supply records; make computations.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

An Associate of Arts Degree in Purchasing Management, Business Administration or closely allied field AND one year of full-time purchasing experience

Full-time experience as a purchasing professional will substitute on a year-for-year basis.

Class Specification History

New class, consolidates 3119 Buyer I, 17600 State Procurement Officer 1, 17940 Commodity Code Classifier, 77900 Equipment Parts Specialist 1, 77920 Electronic Parts Specialist; adopted May 10, 2007, effective July 1, 2007.

 

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