State of Washington Classified Job Specification
PBX & TELEPHONE OPERATOR
Serving an institution, teaching hospital, or medical center, receives and routes incoming calls through private branch telephone exchange (PBX) or other telephone switching system, and is responsible for receiving and transmitting to staff information concerning security, safety, medical or behavioral situations requiring immediate investigative or corrective action.
Positions in this class are expected to exercise independent judgment when dealing with emergent situations which are not specifically covered by procedure, the usual methods of solution, or instructions by the supervisor. Within established guidelines, provides multiple communications services such as campus radio dispatching, personal alarm system, emergency digital voice recording system, paging system, public address system, and intercom system. Responsible for implementing and escalating emergency notifications as the situation demands.
Operates Private Branch Exchange (PBX); receives and answers all campus-wide 911 calls; and places long distance, collect, toll free, bill-to, credit, SCAN (State Controlled Area Network) and other calls; transfers calls between extensions; maintains call logs and records;
Operates MEDCON (Medical Consult) call directors; responsible for monitoring alarms and test data; transfers calls as appropriate; maintains records and statistics related to MEDCON calls;
Operates local two-way radio base station or two-way radio transmitter to transmit information; issues hand-held two-way radios to authorized staff; issues radio batteries and/or operates ancillary battery charging equipment;
Receives, alerts and transmits to staff information concerning security, missing residents, safety, medical or behavioral situations requiring investigation or corrective action; alerts local authorities as appropriate; relays information between local authorities and staff;
Monitors fire, intrusion and/or other alarm systems; notifies security, staff and/or local authorities of alarm activation; monitors alarm systems;
Programs and operates paging system to locate individuals, passes information or announces incoming calls;
Maintains locator files; provides directory services; assists callers in locating proper departments, offices or individuals by determining the nature of business involved;
Receives and directs public; gives information to visitors or callers pertaining to procedures and/or on-campus activities;
Performs assigned clerical duties and some incidental typing;
Secures and controls access to facility keys after normal business hours;
Knowledge and Abilities
Knowledge of: PBX System; paging equipment; two-way radio communications; applicable Federal Communications Commission Rules; office practices, including filing, indexing, cross-referencing and data recording methods; commonly used office equipment; spelling and punctuation; rules of grammar; arithmetic.
Graduation from high school or GED (General Educational Development) equivalent.
One year of experience as receptionist, switchboard operator, PBX operator, radio communications operator or experience performing clerical office work which required direct public contact.
Additional operator or clerical experience will substitute, year for year, for education.