State of Washington Classified Job Specification
OFFICE ASSISTANT 3 - TEAMSTERS
Class Series Concept
Refer to Office Assistant 1 specification.
Positions typically provide work direction to lower level staff and may assist in training new staff.
Reviews documents, records, or applications for completeness, accuracy, and compliance with rules; determines and explains action necessary to achieve compliance or approval;
Composes office correspondence such as requests for documentation and responses to requests for information; devises, evaluates and revises forms for internal use;
Reviews and verifies fiscal reports for accuracy; investigates and corrects errors to ensure compliance with established procedures and policies; uses basic arithmetic to perform computations;
Establishes and maintains complex electronic or manual file systems or data base files;
Prepares or assists in the preparation, compilation, and coordination of reports and records such as financial, payroll, labor distribution, equipment usage, purchasing, inventory, personnel, scheduling, registration, and testing;
Compiles and produces material such as financial statements, manuscripts, schedules, test materials, engineering/construction reports, and technical and statistical reports requiring specialized knowledge and judgment in selection and treatment of data and format; prepares, tables, charts and graphs as required;
Performs complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet, and data base files, uploading/downloading, and creating footnotes and outlines; uses spreadsheet and data base software to develop and maintain records; uses basic statistical software packages; performs simple computer inquiry programming; uses graphics software and recommends appropriate display of information;
Orders, receives and maintains inventory;
May assist in studies, surveys and the preparation of reports by gathering and computing numerical information; draft for supervisor's review narrative interpretation of information to be included in reports; review reports for clarity and accuracy; refer questionable data or narrative to supervisor for clarification;
Performs other duties as required.
Class Specification History
Housekeeping revisions: Revise definition; revise distinguishing characteristics; adopted July 10, 2008, effective July 11, 2008.