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State of Washington Classified Job Specification


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Class Code: 261E
Category: Education


Within the Office of the Secretary of State, positions at this level are responsible for managing library and/or archival operations on a regional level;


Supervises a work unit of expert level Library and Archival Professionals which have responsibility for managing statewide projects, specialized collections or a specialized function.

Distinguishing Characteristics

Positions at this level work under administrative direction.

Positions at this level are responsible for independently managing a budget including but not limited to: estimating budget expenditures, developing budget estimates, monitoring and controlling budgets; participating in establishing short and long-term fiscal plans and performance goals;

As a supervisor, position must supervise multiple, licensed Library and Archival Professional 4 positions.

Typical Work

Develops and implements policies, procedures, and standards of best practice;

Establishes statewide short and long-term strategic goals;

Develops data to support budget requests and prepares budget;

Prepares and monitors staffing and operating budgets;

Oversees and directs the delivery of services, including all phases of planning, organizing, budgeting and directing daily operations;

Represents the division's interests in interactions with client agencies, researchers, and customers;

Develops, implements, and manages business plans, and the overall performance of the region;

Develops short and long-term goals, and prepares narrative and statistical reports concerning the delivery of services;

Oversees facility issues working with staff and contractors as needed;

Hires and supervises staff; Coordinates staff development and provides timely performance measurements and evaluations for staff;

Assigns work, monitors, and corrects performance; Selects and schedules student workers and volunteers;

Leads program staff in the application of outcomes-based evaluation for federal projects and programs;

Act as the public face/marketing area promoting the importance and uniqueness of Washington State Library’s collections and services;

Develop, set, and implement cross unit policies, procedures, and activities in conjunction with the other unit heads/program manager.

Knowledge and Abilities

Knowledge of: theories, principles and practices of professional library or archives administration and procedures; trends in library development; thorough knowledge of library science, including library techniques and procedures; principles and practices of policy development; archival processes and procedures; records management; compilation of data and reports; methods of customer needs assessment; customer relations principles and practices.

Ability to: plan and coordinate work of an operational unit, project or specialized service, phase of a library or archives program, or consultative service; demonstrate competency in supervising personnel involved in program implementation and in establishing and controlling budgets; interact courteously with customers; analyze situations accurately and adopt an effective course of action; compile data, make reports; communicate effectively orally and in writing; work effectively in a team environment.

Legal Requirement(s)

All librarian positions must meet the provisions of Title 300-12 WAC Certification of Librarians and RCW 27.04.055 Qualifications of Librarians-Rules-Fees.

Desirable Qualifications

Positions require a Master’s degree in library science from an American Library Association accredited program and certification by the State Librarian authorized through the Office of the Secretary of State; or certification by professional portfolio as authorized through the Office of the Secretary of State and five years progressively responsible experience as a professional librarian.


Master degree involving archives and records management, history or related field and five years of progressively responsible experience as a professional archivist.

Note:  The five years of experience must include at least one year supervising professional level staff.

Class Specification History

New class; adopted June 13, 2019; effective July 1, 2019.