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State of Washington Classified Job Specification


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Class Code: 117K
Category: Administrative Services


This is the senior level of the series. Positions lead staff and participate in the work of procuring, receiving, storing, inventory control, or shipping operations in a commissary or warehouse, or electronic/communications stockroom, or a combination of these activities. Some positions manage the retail store and/or food counter at a large institution.

Typical Work

Assigns personnel and equipment used in a commissary or warehouse operations; trains subordinates in warehousing activities;

Determines sequence and most convenient location to unload railroad cars; prepares daily switching list used to guide train crews in spotting rail cars at different warehouse locations; schedules unloading of cars according to warehouse needs and to avoid demmurage charges;

Requisitions electronic/communication components or equipment by listing parts numbers, description, quantity and estimated cost;

Checks and oversees or supervises the checking of all incoming shipments and goods received; makes proper entries on inventory cards; responsible for receiving, checking, storing, and shipping dry goods, foodstuffs, drugs, and janitorial, office, farm, garden, hardware, industrial, and mechanical supplies and equipment; and/or communication parts and components;

Secures oral, telephone or written bids on items not covered by previous contract and for special items such as wire rope and special steel, and awards a contract; locates suppliers and secures bids for special machinery, steel or brass molding of forms or the fabrication of special equipment or parts; electronic components and equipment;

Meets with sales people and representatives of electronic/communication equipment vendors and purchases or recommends the purchase of their goods;

Manages commissary or retail store and counter operations, including general store, curio shop, newsstand, radio and watch repair shops, and lunch counters; develops efficient merchandising and stores methods, procedures, and controls;

Recommends quality and kinds of materials to be purchased, prepares specifications and requisitions; confers with operating officials on their needs;

Maintains accounts and reconciliations of physical inventories using manual or automated system;

Maintains inventory levels in accordance with established guidelines and to meet customer demands;

Oversees disposal of surplus or excess property including flammable or hazardous materials;

Operates various material handling machines such as forklift trucks, pallet jacks, and straddle forks;

Prepares budget data for assigned functions;

May supervise lower level staff.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

Positions typically require a High School graduation or GED Certificate and physical ability to do required work and three years of progressive clerical or technical experience in retail clerking, warehousing, stockkeeping, shipping, or receiving and operation of material handling equipment.

Class Specification History

Shadow class adopted June 29, 2022; effective July 1, 2022.