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State of Washington Classified Job Specification


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Class Code: 117L
Category: Administrative Services


This is the supervisory or expert level of the series. Positions at this level supervise and direct the entire receiving, storage and shipping operation in a major distribution center or on a multi-shift operation serving multiple delivery points, the complete operation of a commissary, warehouse, or a major subdivision of a large volume fast turnover warehouse.

Typical Work

Supervises assignment of personnel and equipment to different warehousing activities; trains subordinates in warehousing activities;

Supervises preparation, from advance papers and documents, of receiving reports to be used by checkers when shipments arrive;

Supervises requisitioning, receipt, storage, and distribution of surplus foods to authorized agencies and institutions; supplies information to recipient agencies regarding eligibility and compliance requirements for surplus property and foods;

Arranges for crews to weigh and inspect imported goods arriving on docks;

Meets with program supervisors and department managers at periodic staff meetings or as necessary in order to discuss and identify anticipated supply requirements and specifications required according to user, budget guidelines, and agency procurement policy; recommend quality and quantity of supplies and/or materials to be procured; drafts specifications;

Oversees and control submission and processing of requisitions or field orders, receipt, storage, and issue of supplies in order to coordinate procurement of supplies and equipment according to standard State buyer's commodity ordering schedule, supplies on hand and estimated experience factors obtained from item usage and cost data listed on stock record cards;

Studies available storage areas in order to estimate and allocate warehouse space according to size, shape, weight, and type of merchandise being stored;

Supervises and monitors subordinate employees, methods, procedures and controls in order to evaluate and develop efficient work practices;

Supervises, from advanced papers and documents, preparation of receiving reports when shipments arrive;

Supervises delivery service;

Maintains extensive detailed reports when requested to substantiate records for accounting, data processing and procurement relating to operations;

Schedules and supervises monthly physical inventories monthly and advises management as necessary to maintain inventory levels, taking into consideration market conditions, price trends, strikes, transportation problems, etc.;

May supervise lower level staff.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

Positions typically require a High School graduation or GED Certificate and physical ability to do required work and four years of progressive clerical or technical experience in a commissary and/or warehousing operation, including one year of supervisory experience or lead responsibility.

Class Specification History

Shadow class adopted June 29, 2022; Effective July 1, 2022.