Provide technical assistance in the procurement of materials, services, supplies, and equipment. Perform routine purchasing duties in support of institution buying activities, such as securing price quotations and placing orders following prescribed procedures. Duties are performed within delegated purchasing authority from the institutional purchasing official.

Under general supervision, assist in the purchasing function for assigned commodity or client areas. Receive and verify client orders for goods. Obtain price and availability information from vendors. Within delegated purchasing authority, place orders. Arrange for delivery of goods.

Secure price quotations and delivery information on goods and services as directed; place orders following prescribed procedures;

Receive quotations and sealed bids from vendors; assist individuals who have been delegated purchasing authority at bid openings; recap bids and quotes from vendors; complete requisitions, extend and add figures, verify stock numbers and nomenclature;

Confer with vendors, clients, and other campus departments regarding shipping and receiving, and delivery of goods; prepare confirmation letters; arrange for adjustments of materials not conforming to purchase specifications;

Maintain, revise, and update commodity catalog, inventory and/or purchase order files;

Assist staff members and vendors with routine requests on requirements and specifications;

May perform duties using automated equipment such as video display terminals and micro-computers;

May advise customers on product specifications and develop requirements for non-stocked items;

May open bids publicly under specific direction from individuals who have been delegated purchasing authority; may have limited authority to prepare bid requests;

May process change orders or acknowledge routine contract changes;

Performs other duties as required.

Knowledge of: State procurement statutes and administrative codes, government contracting and procurement techniques research and market analysis techniques; effective methods of oral and written communications; technical writing skills; contract development and administration.

Ability to: Establish and maintain effective working relationships with suppliers, customers, fellow employees and the public; adapt rapidly to changing market conditions and/or customer needs; work effectively with automated procurement systems; develop and lead user committees that aid in development of contract specifications or contract dispute resolution; prepare and interpret complex specifications and award criteria; analyze bids or proposals submitted by suppliers and determine award; prepare, maintain and interpret procurement and contract statistics and management reports.

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

High School graduation or GED equivalent AND three years of clerical experience, two of which must include experience in a purchasing or closely related field

OR

completion of two years college-level work with major study in business administration or purchasing management OR an equivalent combination of training/experience.

Shadow class adopted June 23, 2025; effective July 1, 2025.