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Make a public record request

Commonly requested records and documents

How to file a public records request

We prefer requests be made in writing or email so both parties have a record of the contact. If this is not possible, we will be pleased to discuss a request over the telephone and place it in writing for the requester. Requests and questions about public records should be directed to:

Tina Lymath
Public Records Officer
Washington State Office of Financial Management
Insurance Building, Suite 300
P.O. Box 43113
Olympia, WA 98504-3113
Email: publicdisclosure@ofm.wa.gov
Phone: (360) 870-8731

Information to include in a public records request

A request should contain the following information:

  • Name, address and telephone number or email address of the person requesting the record;
  • Date on which the request is being made; and
  • Description of the record(s) requested.

A form is available, but not required, for requesting public records. You may submit the completed form by email or mail using the contact information above.

Potential costs of a public records request

There is no cost to review requested public records in our office in Olympia during normal business hours. Please note, however, that due to the COVID-19 pandemic, our offices are closed to the public, and records cannot be inspected in person at this time. OFM charges for the production of copies of requested records as follows*:

15 cents/page Photocopies, printed copies of electronic records when requested by the requester
10 cents/page Paper records scanned to electronic file
5 cents/each for 4 electronic files or attachments Records attached to email, or uploaded to cloud-based data storage service, or other means of electronic delivery
Actual cost

Digital storage media or devices

  • CD
  • DVD
  • Thumb drive
Actual cost Postage or delivery charges - Specific amount based upon postage/delivery charges for specific mailings or deliveries

*OFM will waive costs if it estimates a total cost of less than $5.00 for a request.

 

Responding to a public records request

Within five (5) business days of receiving the request, as required by law, OFM will respond in one of the following ways:

  • Make the requested record(s) available;
  • Make a portion of the records available in installments as they are assembled;
  • Ask for clarification if the request is unclear;
  • Acknowledge the request and provide a reasonable estimate of time needed to respond; or
  • Deny the request.

Material exempt from public disclosure

The Public Records Act provides that certain types of records and information are exempt from public disclosure. Where exempt information can be deleted from a record (redacted), the record will be provided without the exempt information. Whenever OFM withholds all or part of a record, we will identify the applicable exemption on a log we produce and provide to the requester.

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