You are here

Home » About » Make a public record request

Make a public record request

Commonly requested records and documents

How to file a public records request

We prefer requests be made in writing or email so both parties have a record of the contact. If this is not possible, we will be pleased to discuss a request over the telephone and place it in writing for the requester. Requests and questions about public records should be directed to:

Nathan Sherrard
Public Records Officer
Washington State Office of Financial Management
Insurance Building, Suite 300
P.O. Box 43113
Olympia, WA 98504-3113
Email: publicdisclosure@ofm.wa.gov
Phone: 360-902-0540

Information to include in a public records request

A request should contain the following information:

  • Name, address and telephone number or email address of the person requesting the record;
  • Date on which the request is being made; and
  • Description of the record(s) requested.

A form is available, but not required, for requesting public records. You may submit the completed form by email or mail using the contact information above.

Potential costs of a public records request

There is no cost to review requested public records in our office in Olympia during normal business hours. In accordance with the Governor’s directive, we try to supply public records electronically whenever possible. For paper copies there is a charge of $.15 per page for letter-size paper (RCW 42.56.120); two-sided copies count as one page. There is no charge for CDs unless multiple disks are produced.

Responding to a public records request

Within five (5) business days of receiving the request, as required by law, OFM will respond in one of the following ways:

  • Make the requested record(s) available;
  • Make a portion of the records available in installments as they are assembled;
  • Ask for clarification if the request is unclear;
  • Acknowledge the request and provide a reasonable estimate of time needed to respond; or
  • Deny the request.

Material exempt from public disclosure

The Public Records Act provides that certain types of records and information are exempt from public disclosure. Where exempt information can be deleted from a record (redacted), the record will be provided without the exempt information. Whenever OFM withholds all or part of a record, we will identify the applicable exemption on a log we produce and provide to the requester.

Tags: