Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

Term	Category	Definition
Request for Change (RFC)		A request for changes to configuration that do not impact scope, schedule, or budget are reviewed by the configuration change control board. Such request should clearly define reasons for the desired change in the system or application, what will be achieved with the change and how the changes will be implemented. All requests for change must be approved by the OneWA program executive director.
Requisition		Also known as a purchase request. A form used by agencies to request DES to order materials, supplies, and equipment, or to request an amendment of a previous requisition. An internal process to initiate the request and approval process.
Requisition Template	Financial	A collection of goods and services that makes the requisition process simpler, faster, and more manageable.
Rescind (business process)	Cross Application	Rescinding a business process operates on completed business processes. It completely reverses all changes made to Workday data. It is also a securable action in a business process security policy.
Reserve or fund balance		In budget terminology, the difference between budgeted resources and expenditures.
Reserved allotment status		The portion of expenditure authority not expected to be used because of circumstances such as the Governor's across-the-board allotment reductions, technical corrections, or proviso compliance.
Resource	Financial	Any item you want to track, from company vehicles to software licenses and access cards. For capital resources, you can capture the acquisition cost and record depreciation based on the depletion schedule attributes. You can also track resource custodianship.
Resource Category	Financial	When you set up expense items and purchase items, you assign a resource category. It is a classification in procurement and resource management that provides a logical grouping to search and report on acquired items and services. It can also be used to drive different accounting behavior as it is a dimension in account posting rule types used in procurement and resource management.
Responsive bidder		An entity that has submitted a bid that fully conforms to the requirements stated in the Competitive Solicitation.
REST		Representational State Transfer (REST) is a software architecture that imposes conditions on how an API should work. REST or RESTful APIs follow secure, reliable, and efficient software communication standards. The REST standards-based architecture uses HTTP protocol to access resources.
Results Washington		Results Washington combines the best aspects of previous performance management and performance budgeting efforts such as Government Management Accountability and Performance (GMAP) and Priorities of Government (POG) with a significantly expanded Lean initiative that will involve all state agencies.
Retain		To continue using a computer system/application instead of utilizing Workday functionality. Note: A decision to retain a computer system/application may require extensive conversation and integration work.
Retainage		Those portions of cash amounts due to be paid to a contractor for work completed that are held back (retained) by the agency/institution and not paid until some later date; often at substantial completion or at final completion of the work, according to the terms and conditions of the contract and any relevant legal statue; as a security for proper performance of work and fulfillment of contractor's requirements.
Revenue category		Granular view of revenue for goods and services provided. Defaults from a sales item.
Revenue Category	Financial	When you set up sales items, you assign a revenue category. It is a classification in customer contracts and billing that provides a logical grouping to search and report on items and services you sell. It can also be used to drive different accounting behavior as it is a dimension in account posting rule types used in customer contracts, billing, and accounts receivable.
Revenues		Cash receipts and receivables of a governmental unit derived from taxes and other sources.
Reversion		Unused appropriation authority. If an agency does not spend all of its appropriation in the timeframe specified by the budget, the authorization to spend that dollar amount expires.
Revised Code of Washington (RCW)		The Revised Code of Washington is the compilation of all permanent state laws now in effect. It is a collection of session laws (enacted by the Legislature and signed by the Governor or enacted via the initiative process), arranged by topic, with amendments added and repealed laws removed. It does not include temporary laws, such as appropriation acts.
Revolving fund/account		An internal service fund established to carry out a cycle of operations. The amounts expended from the account are restored to the account from earnings from operations or by transfers from other accounts, so that the account is always intact.
Role-Based Security Group	Cross Application	A role-based security group specifies one organization role and includes workers in job positions defined for that organization role.
Roles	Cross Application	Roles define a group of people with specific responsibilities and permissions. When a business process runs, the role for each step includes all of the workers in that role in the business process target organization.
Salary Projection System (SPS)		An application used by general government agencies to estimates the costs of salaries and benefits for budgetary control and allotments. Also used by general government agencies to prepare data for the Compensation Impact Model.
Schedule of values		A schedule breakdown on a month-to-month basis by the contractor to show the intended percentage of completed work by the construction trades. The schedule of values is the basis for the amount of the request for payment by the contractor.
Schematic design phase		The phase of the A/E's services in which the architect consults with the agency/institution to ascertain the requirements of the project and prepares schematic design studies consisting of drawings and other documents illustrating the scale and relationships of the project components for approval by the agency/institution. The A/E also submits a preliminary estimate of construction cost based on current area, volume or other unit costs.
Scope		Scope refers to the extent of the work that will be done based on capacity and funding. For instance, phase 1 of the One Washington program focuses only on finance processes.
Search engine		Electronic tool hosted on DES website to locate/access master contracts via web contract portal pages.
Securable Item	Cross Application	A securable item is an action, report, or data that is part of a security policy. You can secure access by defining the security policy to restrict access to the item to specified security groups. Related securable items are grouped into domains. Also, business-process-related actions are securable items.
Security Group	Cross Application	A security group is a collection of users, or a collection of objects that are related to users. Allowing a security group access to a securable item in a security policy grants access to the users associated with the security group.
Security Role Mappings		The mapping of security roles, positions, and employees from present security roles in agencies to map employees to security roles through positions.
Segment	Cross Application	A security segment is a grouping of related securable items, such as pay components, that can be secured together using a segment-based security group for that segment.

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