Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

Term	Category	Definition
Certificate of Participation (COP)		Alternative financing method authorized by the Legislature and administered by the State Treasurer. (COPs for equipment do not require legislative authorization.) A COP typically has a revenue stream to pay the debt service for the capital project.
Change order		A written authorization provided to a contractor approving a change from the original plans, specifications, or other contract documents, as well as a change in the cost. With the proper signatures, a change order is considered a legal document.
Change Request (CR)		A request for change to the program scope, schedule, and/or budget. All change requests must be managed by way of the OneWA governance process.
Change Requests		The controlled mechanism for shaping the OneWA program, allowing agencies to drive meaningful changes to the scope, schedule, and budget.
Chart of Accounts (COA)		The Chart of Accounts is a financial organizational tool providing a complete listing of every account in an accounting system. It is a structured list of all of the codes used to catergorize financial transactions and create financial reports. The Foundation Data Model (FDM) in Workday is the state's chart of accounts.
Classification & Compensation Jobs (CCJobs)		An application used by OFM State HR to manage salary schedule and job class specifications. Interfaces with HRMS and facilitates backend transfer of salary schedule & job class data to other systems (SPS & CIM).
Click-through agreement		A legally binding electronic agreement with terms of service to be accepted with caution by the user in the middle of an installation process requiring the clicking of acceptance on-screen to proceed.
Client services (purchases)		Client Service Contracts are for services provided directly to agency clients by contractors, including but not limited to, medical and dental services, employment and training programs, residential care, education and subsidized housing. Clients are those individuals whom the agency has statutory responsibility to serve, protect or oversee. Clients are the targeted individuals in the public that an agency is responsible to serve.
Client-specific procurement processes (i.e., DSHS/L&I)		Client Purchases - Client Service Contracts are for services provided directly to agency clients by contractors, including but not limited to, medical and dental services, employment and training programs, residential care, education and subsidized housing. Clients are those individuals whom the agency has statutory responsibility to serve, protect or oversee. Clients are the targeted individuals in the public that an agency is responsible to serve. Injured Worker Providers - Client services provided by a network of doctors or other providers that L&I or DSHS has approved by the agency that meet standards similar to those used by health insurance providers.
Cloud		As opposed to systems maintained on-premise, the Cloud is a network of remote, internet-based systems hosted on the internet used to store and process data.
Cloud Connect for Benefits	Integration	A collection of pre-built integrations to benefit providers across a range of categories, including medical, dental, vision, COBRA, life and AD&D insurance, flexible spending accounts, and retirement savings plans.
Collective bargaining		A mutual obligation of the state and of employees' exclusive bargaining representatives to meet at reasonable times and bargain in good faith to reach agreement on wages, hours, and other terms and conditions of employment as defined in RCW 41.80.
Comma-Separated Values (CSV)		This is a text file format with information separated by commas. CSV file are most commonly encountered in spreadsheets and databases where tabular data (numbers and text) is in plain text. This format is used for exchanging data between different applications, such as databases and spreadsheets.
Commissioning and training		The process for achieving, verifying, and documenting that the performance of a building and its various systems meet design intent together with the owner and occupants' operational needs. The process extends through all phases of a project, from initial concept to occupancy and operation, and includes the training of maintenance personnel.
Commodity management		The National Institute of Governmental Purchasing (NIGP) commodity code is a coding taxonomy used primarily to classify products and services procured by state and local governments in North America are a universal taxonomy for identifying commodities and services in procurement systems. It is available as a 3-digit class code, a 5-digit class-item code, a 7-digit class-item-group code, and a detailed 11-digit code. Vendors can register for the commodity codes that best fit the goods or services they provide. Customers can search and procure for goods or services by looking up specific commodity codes.
Communities of Practice (CoPs)		Collaborative hubs led by OneWA, where agencies come together to share best practices, seek advice, and collectively navigate Workday implementation.
Company	Financial	Usually represents a legal entity, and is the primary entity for recorded business transactions and financial reports. A Workday company equates to a single tax ID within an enterprise. A company is a type of Workday organization.
Company code		This is the State of Washington including all agencies, higher education and other entities. The Company Code has one tax ID number.
Company-Specific Worktags		Company-Specific worktags are customizable at the company level. They include the following: Appropriation, Budget Activity, Program, Cost Center, Grant, Project, Business Unit, Location, Allocation Pool, and Agency Use Code.
Competitive solicitation		A documented and formal process providing an equal and open opportunity to bidders and culminating in a selection based on predetermined criteria
Complaint (procurement)		Written notification from a vendor raising issues or concerns with the solicitation requirements and/or evaluation process in regard to an open competitive procurement.
Complaint response		The soliciting agency's written response to a Complaint.
Conditions	Cross Application	Conditions are one or more logical matches that are resolved to True or False and used to decide if some action should be taken. For example, you can add conditions to steps in a business process to determine if the step should run.
Consultant		An independent individual or entity contracting with an agency to perform a professional service or render an opinion or recommendation according to the consultant's methods and without being subject to the control of the agency except as to the result of the work. The agency monitors progress under the contract and authorizes payment.
Contextual Custom Report	Cross Application	A contextual custom report is a custom report created by selecting Reporting > Create Custom Report from Here from the related actions menu of a Workday object . It simplifies the selection of data and fields by limiting choices to those related to the context of the object.
Contingency		The need for cost contingency is generated by a lack of information, at a particular point in time, for the task being estimated. Appropriate contingency amounts are dependent on the degree of risk present and the extent of the technical challenge surrounding the task. The design contingency legitimately covers uncertainties in a project and should be reduced through each phase of the design. Construction contingencies should be limited to 5 percent on new construction and 10 percent on remodeling work. Contingencies should not be considered as opportunities for extra work or to change original budget decisions
Contract management		Entire lifecycle from conception to end life of a contract. Includes development, tracking, monitoring and updating contracts throughout their lifecycle to proactively manage supplier and user adherence to negotiated terms and conditions.
Contractor		The firm, its employees and affiliated agents. Contractor also includes any firm, provider, organization, individual, or other entity performing the business activities of the agency. It will also include any subcontractor retained by Contractor as permitted under the terms of the Contract. (OCIO) Contractor" means an individual or entity awarded a contract with an agency to perform a service or provide goods. "
Control account		An account in the general ledger in which the aggregate of all debit and credit postings to a number of related accounts (called the subsidiary accounts) are recorded. For example, the Accounts Receivable account is a control account supported by the aggregate of the individual customer subsidiary accounts.
Conversion Mappings		The technical field-to-field mapping for both centrally owned and Agency-specific systems that require conversions for data to be migrated into the Workday system. The data conversion team is working on updated Master Extract Specification to support these conversion mappings.

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