In Workday, the Due Date Override allows the due date to be changed so the payment is made on a future date, up to 30 days from the invoice date. The Due Date Override is not allowed for HHS agencies or if the payment transaction includes a Grant worktag. 

Measurement focus that considers all of the assets available for the  purpose of providing goods and services and reports all inflows, outflows, and balances affecting or reflecting an entity’s net  position. The economic resources measurement focus is used for proprietary and fiduciary funds, as well as for governmentwide financial reporting. Refer to Measurement Focus.

EBTs are a method for making disbursements to benefit recipients.  The recipient's benefits are loaded onto a card, much like a debit card, to access their food and cash benefits.

Refer to WAAM Section 60.30.130 - Electronic Benefit Transfers, Payroll Cards, Stored Valued Cards, and Other Electronic Technologies.

Electronic payments such as Paypal, Venmo, and Apple Pay attached to a local bank account. Third party services such as Paypal, Venmo, and Apple Pay violate Public Deposit Protection Commission (PDPC) rules.  Agencies should consult with the Office of the State Treasurer for alternatives using the state merchant services agreement contract.  The only exception is community compensation payments authorized by the Office of Equity.

Commitments related to unperformed (executory) contracts for goods or services. Used in budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated number of expenditures ultimately to result if unperformed contracts in process are completed. An encumbrance is often recorded at the time a purchase order is processed.

Used to account for any activity for which a fee is charged to external users for goods or services. Activities are required to be reported as enterprise funds if, in the context of the activity's principal revenue sources, either of the following criteria is met: a) the activity is financed with debt that is secured solely by pledge of the net revenues from fees and charges of the activity; 2) laws or regulations require that the activity's costs of providing services, including capital costs (such as depreciation or debt service), be recovered with fees and charges, rather than with taxes or similar revenues.

The Enterprise Interface Builder (EIB) is a Workday tool used to import and update data in bulk within the OneWA Workday system without any programming. EIBs are available for agencies to upload mass data and transactions.  These important factors need to be considered when using an EIB: Must use default Excel spreadsheet templates for uploading data, related to a given area, and customized for only columns needed; Use of EIB initiates the same business processes as if manually entering data through the user interface; Upload bulk data using spreadsheet templates populated in Workday Data Format.

A service or grant that, under state or federal law, must be provided to all eligible applicants.

Permission for agencies to disburse moneys or accrue liabilities during specific fiscal periods, up to specified amounts, from specific accounts. Authority is provided by the Legislature, through appropriations or inclusion of nonappropriated account moneys in the legislative budget, and by the executive through allocations, approval of unanticipated receipts, or across-the-board spending reductions.

Used to account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, and/or other governmental units. There are four types of fiduciary funds: pension (and other employee benefit) trust funds, investment trust funds, private-purpose trust funds, and custodial funds.

View all financial data for assigned companies. No initiation or approval authority.

A 12-month fiscal period used for budget and accounting purposes. The Washington State fiscal year extends from July 1 through the next June 30 and is named for the calendar year in which it ends (e.g., July 1, 2014 - June 30, 2015 is state Fiscal Year 2015). The federal fiscal year runs October 1 through September 30. The city/county fiscal year runs January 1 through December 31.

The Foundation Data Model (FDM) in Workday is the state’s chart of accounts.  The Chart of Accounts is a financial organizational tool that provides a complete listing of every code in an accounting system. It is a structured list of all of the codes used to categorize financial transactions and create financial reports. 

The major functional areas by which agencies are grouped according to general purpose: education, natural resources, human services, governmental operations and transportation.