EBTs are a method for making disbursements to benefit recipients.  The recipient's benefits are loaded onto a card, much like a debit card, to access their food and cash benefits.

Refer to WAAM Section 60.30.130 - Electronic Benefit Transfers, Payroll Cards, Stored Valued Cards, and Other Electronic Technologies.

Electronic payments such as Paypal, Venmo, and Apple Pay attached to a local bank account. Third party services such as Paypal, Venmo, and Apple Pay violate Public Deposit Protection Commission (PDPC) rules.  Agencies should consult with the Office of the State Treasurer for alternatives using the state merchant services agreement contract.  The only exception is community compensation payments authorized by the Office of Equity.

Commitments related to unperformed (executory) contracts for goods or services. Used in budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated number of expenditures ultimately to result if unperformed contracts in process are completed. An encumbrance is often recorded at the time a purchase order is processed.

Used to account for any activity for which a fee is charged to external users for goods or services. Activities are required to be reported as enterprise funds if, in the context of the activity's principal revenue sources, either of the following criteria is met: a) the activity is financed with debt that is secured solely by pledge of the net revenues from fees and charges of the activity; 2) laws or regulations require that the activity's costs of providing services, including capital costs (such as depreciation or debt service), be recovered with fees and charges, rather than with taxes or similar revenues.

The Enterprise Interface Builder (EIB) is a Workday tool used to import and update data in bulk within the OneWA Workday system without any programming. EIBs are available for agencies to upload mass data and transactions.  These important factors need to be considered when using an EIB: Must use default Excel spreadsheet templates for uploading data, related to a given area, and customized for only columns needed; Use of EIB initiates the same business processes as if manually entering data through the user interface; Upload bulk data using spreadsheet templates populated in Workday Data Format.

A service or grant that, under state or federal law, must be provided to all eligible applicants.

Permission for agencies to disburse moneys or accrue liabilities during specific fiscal periods, up to specified amounts, from specific accounts. Authority is provided by the Legislature, through appropriations or inclusion of nonappropriated account moneys in the legislative budget, and by the executive through allocations, approval of unanticipated receipts, or across-the-board spending reductions.

Decreases in net current financial resources. Expenditures include disbursements and accruals for the current period. Encumbrances are not included.

(A17) - A document used by agencies to order, encumber, liquidate, and authorize payment for local purchases. This form is used when an agency has general or specific authority to make the purchase or when the item being purchased falls within the statewide contracts

Responsible for approving ‘Intercompany’ journals from other agencies. Ability to view all journals, but no initiation authority. 

A fixed, physically attached, and permanent improvement or real property. Fixed assets are normally those that are capitalized.

As a unit of measure of state employees: refers to the equivalent of one person working full-time for one year (approximately 2,088 hours of paid staff time). Two persons working half-time also count as one FTE. As a unit of measure of students in K-12 or higher education facilities: refers to the equivalent of one student attending class full-time for one school year (based on fixed hours of attendance, depending on grade level).

For state purposes, a fund is referred to as an account. Refer to Account.

Refer to Workday Term Worktag: Fund.

One of 11 classifications into which all individual accounts can be categorized. Governmental fund types include the general fund, special revenue funds, debt service funds, capital projects funds, and permanent funds. Proprietary fund types include enterprise funds and internal service funds. Fiduciary fund types include pension (and other employee benefit) trust funds, investment trust funds, private-purpose trust funds and agency funds. See also: Generally Accepted Accounting Principles