Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

Term	Category	Definition
Notification List		A list of Vendors used by Purchasers to communicate with Vendors in the context of a Procurement.
Number Schema		Typically, a diagrammatic plan or outline where numbers play an essential role.
Object of expenditure		A common grouping of expenditures made on the basis of homogenous activity, goods or services purchased, or type of resource to be used. Applies to the character of the article purchased or service obtained (rather than the purpose).
Objectives		Measurable targets that describe specific results a service or program is expected to accomplish within a given time period.
Office of Minority and Women's Owned Business Enterprises		RCW 39.19.010 Intent. The legislature finds that minority and women-owned businesses are significantly under-represented and have been denied equitable competitive opportunities in contracting. It is the intent of this chapter to mitigate societal discrimination and other factors in participating in public works and in providing goods and services and to delineate a policy that an increased level of participation by minority and women-owned and controlled businesses is desirable at all levels of state government. The purpose and intent of this chapter are to provide the maximum practicable opportunity for increased participation by minority and womenowned and controlled businesses in participating in public works and the process by which goods and services are procured by state agencies and educational institutions from the private sector.
Office of Minority and Women's Owned Business Enterprises Certified		Certification of business enterprises. The office shall be the sole authority to perform certification of minority business enterprises, socially and economically disadvantaged business enterprises, and women's business enterprises throughout the state of Washington. Certification by the state office will allow these firms to participate in programs for these enterprises administered by the state of Washington, any city, town, county, special purpose district, public corporation created by the state, municipal corporation, or quasimunicipal corporation within the state of Washington. This statewide certification process will prevent duplication of effort, achieve efficiency, and permit local jurisdictions to further develop, implement, and/or enhance comprehensive systems of monitoring and compliance for contracts issued by their agencies.
Official allotment		The statement of proposed expenditures defined in RCW 43.88.020 and referenced in RCW 43.88.110. This is the original allotment plus a limited number of revisions. The initial allotment can only be modified by legislative changes to the appropriation level, reductions ordered by the Governor due to a cash deficit or approved quarterly adjustments.
On-site representative		This is a full- or part-time employee who represents the owner during construction and serves as a liaison between the architect and contractor on major projects.
Open Item	Financial	Supplier and customer invoices that have an amount owing or due. For expense reports, a line item to be paid or reconciled.
Operating budget		A biennial plan for the revenues and expenditures necessary to support the administrative and service functions of state government.
Operating budget preparation		Creation of a biennial plan for the revenues and expenditures necessary to support the administrative and service functions of state government.
Operations and maintenance costs		The costs of the regular custodial care and repair, annual maintenance contracts, utilities, maintenance contracts, and salaries of facility staff performing O&M tasks. The ordinary costs required for the upkeep of property and the restoration required when assets are damaged but not replaced. Items under O&M include the costs of inspecting and locating trouble areas, cleaning and preventive work, replacement of minor parts, power, labor, and materials. O&M work is required to preserve or restore buildings, grounds, utilities, and equipment to its intended running condition so that it can be effectively used for its intended purpose.
Operations and maintenance manuals		The assembly, tabulation, and indexing of all shop drawings and submittals on all equipment, controls, and systems so that required maintenance and troubleshooting can easily be shown and understood.
Operations and service costs		The costs of the regular custodial care, utilities, refuse and recycling services, parking management, boiler operations, law enforcement and security, property management, visitor information, tour services, fire protection and life-safety services, including salaries of facility staff performing these tasks.
Organization Security Group	Cross Application	An organization security group is one whose members are any workers assigned to that organization.
Organizational Change Management (OCM)		Organizational change management (OCM) refers to activities prepare staff for the changes coming with new processes and new technology, help staff impacted understand why it is happening and understand what they can do to prepare for the change.
Other operating costs		Expenditures made for the Personal Services, Goods and Services, Travel, Capital Outlays, Debt Service, Interagency Reimbursements and Intra-Agency Reimbursement objects.
OTI		Outbound Transaction Interface (AFRS legacy name)
Outbound Interface Server (OIS)		To help assist agencies with getting outbound information, a new process has been created to give agencies within the SGN access to Statewide Titles and Agency Descriptor tables. Agencies will be able to query data and then create their own unique outbound interfaces using this new server. Agencies who plan to create automated processes will need to refer to OFM Planned Server maintenances to help reduce potential outages. See Production Schedule here: Server Patching Schedule. Once agencies create their new AFRS Outbound interface jobs we will request removal of current jobs in AFRS or Enterprise Reporting that agencies are using to gather this data. AFRS Outbound Interface Server
Outcome measure		A measure of the result of a service provided. This type of measure indicates the impact on the problem or issue the service or program was designed to achieve. Also known as results.
Outline specifications		An abbreviated set of specification requirements normally included early in the design process.
Output measure		An indicator of how much work has been completed. The number of units of a product of service produced or delivered.
Owner		The first party to the construction contract, who pays the contractor (the second party) for the construction work; also, the party who owns the rights to the land upon which the work is done and who, therefore, owns the work; also, the client of a designer, a construction manager, a project manager, or a development manager.
P-card reporting		Purchasing card spend data from purchases associated with state accounts, including information such as: all agencies with p-card accounts, their account holders and their spend details; name of the vendor/supplier purchased from; what was purchased, including reference to contract number (if identified); roll-up (summary) level as well as the ability to drill down (granular detail) for third-party reporting suppliers/purchases.
Packaged Integration	Integration	A pre-built integration to a specific third-party application or service. Packaged integrations are available in each product network and are configured to a named endpoint. Examples of packaged integrations include Salesforce.com, SafeGuard World International, and StepStone TalentLink.
Pay component		Granular view of payroll earnings and deductions.
Pay Group	Financial	An organization type that groups workers and the rules controlling pay calculations. Each worker receiving pay through Workday payroll must be a member of one, and only one, pay group.
Pay Run Group	Financial	A group of one or more pay group/run category combinations that share the same period schedule. In the Run Pay Calculation task, you can start a payroll processing run for multiple pay groups as a single action when they are part of the same pay run group.
Payment Category	Financial	The classification of a payment; for example, supplier payments, expense payments, and payroll payments.
Payment Election	Financial	Allows workers to designate how they want to receive payroll and expense payments. For electronic payments, the worker can set up one or more bank accounts. The payment election specifies the currency, pay types (such as check or direct deposit), and payment allocation amounts for each worker bank account. Workers can set up payment elections for payroll (or payroll interface) and expense payments.

Pages