Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

Term	Category	Definition
Program		Any of the major activities of an agency expressed as a primary function or organizational unit. Agencies may not alter their program structure without the explicit approval of the Legislature and OFM.
Program measure		General indicators of volume of work performed, services provided or attainment of agency objectives.
Program projects		Projects that are intended to accomplish a program goal such as changing or improving the use of existing space or creating a new facility or asset through construction or purchase. These projects may have a major impact on future operating budgets - such as the construction of a new prison or university branch campus.
Programming		The work necessary to define the scope of a project, conduct master planning for future work, or delineate the existing conditions. This work may require field measurements or building systems testing and surveys.
Project		Accumulates costs for planned work over a period of time for planned outcome that may be capitalized or expensed. Project types include non-billable, billable, capital and opportunity. Project can be subdivided into sub-projects, phases and tasks.
Project delivery system		Method of how an owner plans to contract a project, i.e., design/bid/ build, design/build, GC/CM, etc.
Prompt (reporting)	Cross Application	A Report Writer report can be defined so that it prompts the user for filtering criteria when they run the report. Report prompts can also be built in" to a data source. "
Proprietary fund		A fund classification used to account for the state's ongoing organizations and activities that are similar to those often found in the private sector. These funds are considered self-supporting in that the services rendered by them are financed through user charges or on a cost reimbursement basis. There are two types of proprietary funds: enterprise funds and internal service funds.
Protest (Procurement)		Written notification from a vendor raising issues or concerns about the evaluation and selection process of a solicitation for which the ASB has been announced.
Proviso		Language in budget bills that places conditions and limitations on the use of appropriations. Example: Up to $500
Public benefit non-profit		A 501(c)3 nonprofit corporation that receives state or federal public funds, organized for charitable purposes.
Public Requisition Template	Financial	These templates are specific to a company and can be used by all authorized workers. Only buyers and service coordinators can create or edit public templates. To provision new workers automatically, a template must be public.
Punch out catalogue		Supplier catalogs hosted directly on supplier websites with a link hosted on DES—master contract portal pages.
Purchase		The Acquisition of goods or services, including the leasing or renting of goods.
Purchase order		(A16) - A document that authorizes the delivery of specified merchandise or the rendering of certain services. This form is used by agencies to encumber, liquidate, and authorize payment for such purchase requisition requests.
Purchase requisition		(A15) - A form used by agencies to request the Department of Enterprise Services, to order materials, supplies, and equipment, or to request an amendment of a previous requisition.
Purchase-to-pay		This includes the policies and procedures for the chain of activities from identifying appropriate buying channels through issuing and managing a purchase order with the supplier, to matching purchase orders with receipt and handoff to accounts payable. It also includes requisition that become purchase orders to suppliers, and submission of paper or electronic invoices. It also includes p-card and blanket purchase order as a buying channel.
Purchaser		An agency that purchases or acquires goods and/or services.
Put (permission)	Cross Application	Put is an integration action that adds or changes Workday data. It is a permission that can be granted in a domain security policy.
Quest		An internal tool the Agency Readiness Team (ART) uses to track and respond to agency questions.
RAID (Risk, Action Items, Issues, Decisions)		A management approach for identifying, analyzing, and managing risks, action items, issues, and decisions through to closure, reducing program risk.
Real property		Property that is fixed, immovable, and permanent. Real property includes land, structures affixed to the land, property affixed to the structures, and in some cases, trees etc., growing on the land.
Reappropriation		Capital budget appropriation that reauthorizes the unexpended portion of previously appropriated funds. Because capital projects often overlap fiscal periods, it is necessary to reauthorize some expenditure authority to ensure project completion.
Receipts		Unless otherwise qualified, cash received during a fiscal year irrespective of when the monies are earned.
Record drawings		The revised drawings that truly reflect what was constructed including field verification.
Reference ID	Integration	A unique identifier for a specific instance of a business object in Workday. Reference IDs are used to look up data for integration purposes.
Reimbursable expenses		Amounts expended for or on account of the project that, in accordance with the terms of the appropriate agreement, are to be reimbursed by the agency/institution such as telephone charges and travel expenses in accordance with state guidelines.
Related Business Object	Cross Application	When defining a report, fields that return objects related to the primary business object are said to contain related business objects. These related objects may have their own set of fields that can be included in the report as well.
Remediated Integration		An integration containing Workday accounting values.
Remediation		The system modifications necessary to make an agency's computer system/application compatible with Workday using its associated FDM model, worktags, and values.

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