Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

NOTE: Terms from the OFM DEIB glossary are currently also showing up here - please disregard until this is fixed.

Term	Glossary	Sub-Category	Definition
Debt limit	WAAM		Washington State's legal restriction (RCW 39.42.132) on the amount that can be paid for debt service on bonds, notes, or other borrowed money. The Washington State Constitution (Article 8, Section 1(b)) mandates that payments of principal and interest in any fiscal year cannot exceed 9 percent of the arithmetic mean of general state revenues for the three preceding fiscal years. This debt limit of 9 percent of revenues is to be reduced in downward steps to 8 percent by July 1, 2034.
Debt service fund	WAAM		A fund type established to account for the accumulation of resources for, and the payment of, general long-term obligation principal and interest.
Dedicated accounts	WAAM		Accounts set up by law to receive revenue from a specific source and to be spent for a specific purpose.
Deferred maintenance	WAAM		A backlog of activities that agencies deem necessary to bring facilities into good repair. Deferred maintenance is generally work that is left undone due to the lack of resources or perceived lower priority than projects funded. Failure to perform deferred work may result in the progressive deterioration of the facility condition or performance, and if not addressed, will significantly increase restoration cost. Deferred maintenance backlog reduction plans must be submitted with the capital budget request.
Deny	Workday	Cross Application	Designated participants in business processes, with a defined responsibility in this type of event, indicate that they deny the proposed action The business process is not authorized to proceed to the next step. In some cases, the entire business process may be terminated, and all Workday data is restored to its state before the business process started.
Department of Enterprise Services	WAAM		The Washington state Department of Enterprise Services, an agency.
Depreciation Profile	Workday	Financial	Determines how a resource will be depreciated, and specifies the depreciation method and depreciation start date. Each resource category is assigned one depreciation profile, and each resource depreciation profile is defaulted by its resource category.
Derived Roles	Workday	Cross Application	Roles can be assigned to a user when he is given a responsibility within a functional area, such as HR partner or compensation partner for a particular organization. You can have different roles in relationship to different organizations. For example, you could be a compensation partner for one organization and an HR business partner for another organization.
Design build	WAAM		An alternative contracting method of project delivery subject to provisions in RCW 39.10 in which the agency/institution contracts directly with a single entity that is responsible for both design and construction services for a construction project.
Design development phase	WAAM		The phase of the A/E's services in which the consultant prepares the design development documents, from the approved schematic design studies, for submission to the agency/institution for approval.
Design service contingency	WAAM		Includes an allowance for uncertainty in scoping and pricing additional services, covers variability in estimating reimbursables, includes design fees for owner directed changes and includes design fees for changes during construction that are beyond the scope of basic services and are not a result of errors or omissions by the A/E. The total amount for design services contingency ranges from 5 to 10 percent of total consultant services cost depending on the complexity of the project.
Design/code plan check	WAAM		The cost for design document plan check that is performed by the International Conference of Building Officials (ICBO) only when required by local code officials. This requirement should be identified in the permit review process.
Design/Implementation	WAAM		The period after the System Integrator (SI) has been selected (and starts on the project), and validated where the system design, configuration, testing, training, and deployment activities occur.
Designer	WAAM		A party to a contract to provide professional design services to an owner, often an architect or a professional engineer. Also, one (individual or corporate) who performs the design function in construction, as a package deal, a turnkey project, or a development management project.
Dimension	Workday	Cross Application	Some aspect of or perspective on data that you want to use as the basis for analysis. For example, for financial accounting, you can analyze revenue by customer, by channel, or by marketing campaign. For expenses, you can analyze costs by cost center or by project. All of these are dimensions. Dimensions are usually created with worktags.
Direct buy	WAAM		An established dollar threshold in which agencies may acquire goods and services directly from a vendor without requiring a competitive process. In the absence of an existing qualified master contract, agencies are authorized to purchase goods and services up to a cost of $10,000 (excluding sales tax) directly from a vendor and without competition. In addition, agencies are authorized to purchase goods and services up to a cost of $13,000 (excluding sales tax) directly from a vendor and without competition if the purchase is being made from a microbusiness, mini-business, or small business as those terms are defined by RCW 39.26.010 (19), (20) and (21).
Direct debit	WAAM		Method to make a payment directly from a bank account using an Automated Clearing House (ACH).
Directors' reviews	WAAM		An application used to track requests for director review of job classification assignment to a position.
Disadvantaged Business Enterprises	WAAM		Business must be: A for-profit business. A small business according to the U.S. Small Business Administration. Eligible owner(s) must: Be a U.S. Citizen or permanent resident. Own at least 51% of the business. Control managerial and day-to-day operations. Be female, African American, Hispanic American, Native American, Asian-Pacific American, or Subcontinent Asian American. (Other individuals may be found to be socially and economically disadvantaged on a case-by-case basis.) Have personal net worth of less than $1.32 M.
Disposition	WAAM		The final settlement of a matter as to whether your agency will retire or retain a computer system/application.
Domain	Workday	Cross Application	A domain is a collection of related securable items such as actions, reports, report data, report data sources, or custom report fields. Each domain is secured by a domain security policy.
Domain Security Policy	Workday	Cross Application	A domain security policy is a collection of related securable elements of different types and user-specified security groups that have access to elements of each type.
Drilldown	Workday	Cross Application	Matrix reports enable you to drill down to see underlying data. When you click on a drillable element (such as a drillable field in the table view or a column, line, or pie segment in the chart view), a context menu appears that enables you to select a new View By field. If the Enable Drilldown to Detail Data check box is selected on the Advanced tab of the report definition, you can also select Details associated with the selected report element.
Economic life	WAAM		Economic life in the context of cost/benefit analysis refers to the span of years necessary to compare similar costs of operating and maintaining alternative solutions. It may not equate to the time required to fully depreciate the structure. The economic life span should be the same for each alternative for a project. The period of time, extending from the date of installation to the date of retirement for the intended service, over which a prudent owner expects to retain the property in order to obtain a minimum cost.
Efficiency measure	WAAM		A measure that shows the relationship between inputs (dollars or FTEs) to output or outcome.
eMarket Center	WAAM		The shopping experience for the users to include search engine, price lists, punch out catalog, hosted catalog.
Emergency	WAAM		A set of unforeseen circumstances beyond the control of the agency that either: (a) Presents a real, immediate, and extreme threat to the proper performance of essential functions; or (b) May reasonably be expected to result in material loss or damage to property, bodily injury, or loss of life, if immediate action is not taken.
Emergency procurement	WAAM		Obtaining goods or services directly from a qualified vendor, without any competition that may otherwise be required, in direct response to an emergency.
Employee self-service	WAAM		An application used by general government employees to access their earning statements and submit leave. Not all general government agencies use ESS.
Encumbrance	WAAM		Commitments related to unperformed (executory) contracts for goods or services. Used in budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated number of expenditures ultimately to result if unperformed contracts in process are completed. An encumbrance is often recorded at the time a purchase order is processed.

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