Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

Term	Category	Definition
Supplier Contract Specialist		Perform supplier contract functions for assigned organizations. Examples include supplier contracts and recurring supplier invoices. Approval authority for procurement business processes.
Supplier Invoice		A Workday operational transaction used to initiate a payment to a statewide supplier with an existing supplier record.
Supplier Invoice Adjustment	Financial	A change to the amount a supplier owes and can be an increase or a decrease in the amount due.
Supplier Invoice Requestor		Initiate Supplier Invoice Requests for assigned companies that will create a Supplier Invoice and route to Accounts Payable to process. No approval authority.
Treasury funds/accounts		Accounts that have cash on deposit in and under the control of the State Treasurer and are disbursed by means of a warrant of electronic means. Treasury accounts are subject to appropriation unless specifically exempted.
Treasury Management System (TMS)	Financial	Managed by the Office of State Treasurer (OST), the Treasury Management System integrates with a typical bank and provides functional features that enable users to manage all types of foreign currency exchange transactions.
Treasury Warrants		Payment instruments for an invoice or other evidence of indebtedness validated and released by the Office of the State Treasurer (OST) for payment.
Unanticipated receipts		Revenue received which has not been appropriated by the Legislature. The Governor has the authority to approve the allotment of such money within the guidelines of the intent in which they were received and the statutory guidelines of RCW 43.79.270.
Unique Agency Testers		Testers identified based on the unique security role assigned to an agency staff member to test the functionality, business processes, security role permissions, and usability of the OneWA Workday solution.
Useful life		An estimate of the total time that an asset is usable and in service.
User Experience Review (UER) Testing		Structured testing that allows end-users to replicate a typical day and ensure the system is working as expected, including critical business processes and financial reporting.
User-Based Security Group	Cross Application	A user-based security group has workers as members. When used in a security policy, it grants access to the securable items to all members of the group.
Vehicle Fleet Credit Card		Credit card, administered by the Department of Enterprise Services (DES), used to purchase fuel or repairs for a vehicle from the state's motor vehicle fleet. Refer to DES Fleet Cards for more information.
Vendor		An entity that provides goods and/or services.
Workbook		A resource requested by OneWA for agencies to provide information and data used in testing.
Workday ACH Payments		Electronic fund transfers to statewide suppliers that originate in Workday. Refer to Automated Clearing House (ACH) payments.
Workday Reference Database (WRD)		A server hosting data tables containing foundation data model and supplier information. Very similar to the current Outbound Interface Server with AFRS vendor and chart of account information.
Workday Warrant Payments		Payments by treasury warrant that originate in Workday made to miscellaneous payees or statewide suppliers. Refer to Treasury Warrants.
Worktag Split Template Specialist		Create and maintain Worktag Split Templates to be used on supplier invoices for assigned companies. No approval authority. Access to this role is limited.
Worktag: Agency Use Code		A custom worktag used for agency-specific purposes to record and track items not represented in another worktag. (Format: AC1234)
Worktag: Allocation Pool		Defines the tiers in the allocation plan and is used to trigger the cost allocation process. (Format: AP12345678)
Worktag: Appropriation		The Appropriation identifies each legislative or executive authorization to incur expenditures, (e.g., expenditure authority), for specific purposes from designated resources available or estimated to be available during a specified time period. (Format: EA12345)
Worktag: Budget Activity		Prescribed activities that support state agency programs and relate to government efficiency and performance budgeting. (Format: BA12345)
Worktag: Business Unit		Used to define a line of business, operating unit, or other organizational structure that requires ledger balances to carry forward each fiscal year. (Format: BU12345)
Worktag: Company		A Company is a permanent organization responsible for oversight and administration of specific programs and services. Each state agency is represented as a unique Company. (Format: ABCD_1234)
Worktag: Cost Center		Defines the organizational level of financial accountability for performing the company’s primary functions. (Format: CC123456)
Worktag: Fiscal Period of Service		Used on transactions to track when the service was provided. (Format: PSFYFM)
Worktag: Fund		In accordance with GAAP, a Fund is a fiscal and accounting entity with a self-balancing set of accounts designed to demonstrate legal compliance and fiscal accountability by segregating transactions related to certain government functions or activities. (Format: FD1234)
Worktag: Grant		Defines funding sources for specific purposes from governmental or other entities known as sponsors, federal grantors, or state grantors. (Format: GR123456789)
Worktag: Information Technology (IT) Cost Category		Used to record the type of information technology spend to inform detail level reports. (Format: IT123)

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