Accounting

Statewide Accounting glossary

This is a list of terms used within the Washington Administrative and Accounting Manual (WAAM) and within Workday. To find a term, enter it in in the search box, and select 'Apply'.

Term	Category	Definition
Security Role Mappings		The mapping of security roles, positions, and employees from present security roles in agencies to map employees to security roles through positions.
Segment	Cross Application	A security segment is a grouping of related securable items, such as pay components, that can be secured together using a segment-based security group for that segment.
Self-identified		The City of Seattle recognizes firms who self certify as minority owned or women owned.
Settlement Run	Financial	A group of items to be paid (such as supplier invoices and expense reports), and payments (paychecks and ad hoc supplier payments) that is treated as one unit when selecting and settling payments.
Shadow system		Shadow system is a term used in information services for any application relied upon for business processes that is not under the jurisdiction of a centralized information systems department and duplicates or replicates the activities of the centralized system. In this case, a shadow system is a system that exists outside the main accounting system.
Shared Report	Cross Application	A custom report that can be used by users other than the user who created the report. Can be shared by user, group or security role. Reports must be shared to use are worklets
Simple Report	Cross Application	You can create 3 types of custom reports: simple, advanced, and matrix. A simple report provides straightforward design options for the beginning or occasional user to create reports quickly and easily.
Single-tenant		In a single-tenancy architecture, the tenant purchases their own copy of the software, and the software can be customized to meet the specific and needs of that customer.
Site survey		The process of mapping the boundary, topographic, or utility features of a site, measuring an existing building, or analyzing a building for use of space.
Small business		Small business" means an in-state business
Software as a Service (SaaS)		Software as a service, or SaaS, is a business model in which a third-party provider hosts applications and makes them available to customers via the Internet. An ERP is a type of SaaS.
Sole source		A contractor providing goods or services of such a unique nature or sole availability at the location required that the contractor is clearly and justifiably the only practicable source (best source) to provide the goods or services. Refers to a procurement situation where the goods or services are of such a unique nature or sole availability at the location required that one vendor is clearly and justifiably the only practicable source to provide the goods or services.
Solicitation		See: Competitive Solicitation
Specifications		The major part of a project manual, but excluding the bidding documented, contract agreement, and the conditions of the contract; the written descriptions of items of work that complement the construction drawings.
Spend category		Granular view of expenses for goods and services purchased. Defaults from an expense item.
Stakeholder engagement		Stakeholder engagement is the systematic identification, analysis, planning and implementation of actions designed to influence individuals who may be affected by decisions or who can influence the implementation of decisions.
Standard Inbound Integration (SII)		An integration used by multiple agencies that is INBOUND to Workday.
Standard Outbound Integration (SOI)		An integration used by multiple agencies that is OUTBOUND from Workday.
Standard Report	Cross Application	Standard reports are reports that come delivered with Workday. They are developed by Workday and are delivered to all Workday customers. Depending on the reporting requirements, standard reports may be defined using the Workday Report Writer or in XpressO (Workday's internal development tool). Standard reports that were designed using the Report Writer can be copied to create a custom report and then modified according to your requirements.
Statewide Accounting (SWA)		The team responsible for issuing statewide financial and administrative policies, providing financial counseling, training services, and producing statewide reports.
Statewide Human Resources Database (SWHR)		A data store with both general government and higher education HR & payroll data. Used to augment data for the Compensation Impact Model, provide data for mandatory federal reporting (new hires, Affordable Care Act, and unemployment eligible/ineligible earnings, as well as business intelligence/data analytics for higher education and general government data.
Statewide Worktags		Statewide worktags are worktags that are available across all companies. They include the following: Company, Fund, Region, Ledger, Spend Category, Information Technology (IT) Cost Category, Revenue Category, Sales Items, and Fiscal Period of Service.
Strategic plan		A long-term comprehensive plan that represents an integrated set of decisions and actions designed to ensure that the intended goals and objectives of an agency are met. The plan should answer: Where are we today? Where do we want to be? How do we intend to close the gap between where we are and where we want to be?
Strategies		Statements of the methods for achieving goals and objectives. Strategies guide the near-term work and activities that an agency undertakes to achieve specific goals and objectives.
Subcontractor		A party to a subcontract who does trade work for a contractor (the other party), which work included under the prime contract between the same contractor and an owner; one who is defined as a subcontractor by the prime contract.
Subfield	Cross Application	Subfields are additional details about a field, like a master/detail relationship. Subfields are used when creating reports using Report Writer.
Subobject		A refined breakdown of object of expenditures relating to particular items or item categories.
Subprocess		A subprocess refers to a specific activity or action within a software that falls under the broader umbrella of a process. For instance, procurement is a process, and purchase-to-pay is a subprocess.
Subprogram		A general term describing specific activities within an agency program.
Supplemental budget		Any legislative change to the original budget appropriations.

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