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Changing your vendor registration

Vendor/Payee Change Form

It typically takes 3-5 business days to process a registration form that is complete. Please do not submit duplicates as it increases processing time.

To submit the updated form, choose one of the following options:

Complete the Vendor/payee registration form electronically (paperless) using DocuSign™ with a digital signature.

Unfinished/unsigned forms will be voided on the next business day. For guidance see: Submitting forms with DocuSign™.

  1. Download the form in PDF, print and complete it manually.
  2. Sign with a pen (a "wet signature"). We are unable to accept stamped, inserted, or electronic signatures via this method.
  3. Submit the form by one of these options:
    1. Scan to PDF format and email to:
    2. Fax to: (360) 664-3363
    3. Mail to: Statewide Payee Registration, PO Box 41450, Olympia, WA 98504-1450


Please visit our video: How to fill out the Payee Registration Change form.

The Vendor/Payee Change form should be used to perform one of the following:

  • Change the authorized contact person.
  • Change the "Doing Business As" (DBA) name.
  • Change the telephone number.
  • Change the email address (for remittances and correspondence).
  • Change the mailing address.
  • Add additional business locations under the same Taxpayer Identification Number.

PART A - Identification details:

  • If you are a business, a contact person’s name MUST be provided.
  • You MUST provide your Statewide Vendor Number.
  • If you do not know your Statewide Vendor Number use the link provided - Statewide vendor number lookup
  • You MUST provide your legal name as it appears with the IRS.
  • You MUST provide your DBA if you have one.
  • You MUST provide your Social Security Number (SSN) OR Employer Identification Number (EIN). Do not provide both.

PART B - Changes to be made:

  • Only enter on the fields you wish to change. You may leave the rest blank.
  • Use the checkboxes provided if you wish to add or remove an additional location to your existing record. You must fill out a form for each location desired.
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