A draft version of a payment request/authorization template is available on OFM Accounting’s webpage under the draft WAAM Chapter 150 – Payables and Disbursements section. This template, which utilizes Workday’s FDM coding elements, will replace the current A-19 Invoice Voucher at go-live.  Agencies are not required to use this form, nor is there a standard required layout that must be used.

In Workday the Statewide Customers are managed centrally, so all agencies using the Customer Account module in Workday will be using the same Workday Customers.

By September 17, 2025, each Agency’s Head and Chief Financial Officer must sign General Ledger (GL) Reconciliation Certification to certify the statements on the form are true. This certification is required to support the statements in the Financial Certification and to ensure accurate, reconciled AFRS General Ledger balances are converted to Workday before go-live.

GASB Statement No. 101, Compensated Absences updates the recognition and measurement guidance for compensated absences by:

The draft version of Chapter 100 – Budgets is available for review in WAAM (Washington Administrative and Accounting Manual), which will replace SAAM when the state moves to Workday.

After Workday go-live, much of the budget process will remain the same as today, but some things will change, such as: 

Sharing news from One WA.

What’s Changing 

Starting Friday, August 1, agencies are invited to submit Foundation Data Model (FDM) updates by the first of each month.  The monthly cadence is expected to continue through December 2025 and will help prepare for FY26 Chart of Accounts changes and new federal grant awards ahead of the next tenant build. 

Why This Change 

The Disclosure Form application is open for agency entry from July 8 until September 5.  The key due dates are below.

In the Workday Foundation Data Model (FDM), the Spend Category (SC) worktag is analogous to the AFRS sub-subobject codes. Most have a one-to-one relationship. However, the One Washington team has added more detailed SC codes to support reporting at a more granular level. Many, but not all, are in object J – Capital Outlays.

Some agencies would like to use the more detailed coding in BI27 so that (a) the transition from AFRS to Workday will be easier, and (b) reporting over the biennium will be more uniform even though expenditures will be in both AFRS and Workday.