Step 6: Determine Appropriate Allocation

To make an appropriate allocation:

  • Compare the duties of the position with the relevant class specifications.
  • Use the allocating criteria of the classes. 
  • Allocate based on the majority (51%) of work assigned to a position and performed by the incumbent.

Sometimes you may need to allocate when the duties are not a perfect fit to any of the classes in the class plan. You will need to decide which class specification best describes the majority of duties and level of responsibility assigned to the position.

Do Not Consider:

  • Volume of work
  • Desired salary
  • Comparisons of other employees’ positions (except in terms of determining level of authority of incumbent’s position, supervisory/lead responsibility, etc.)
  • Expertise and training (unless a legal requirement)
  • Performance or ability to perform higher-level or different work
  • Seniority

Once you determine the appropriate class you are ready to write your decision.

Additional Tips and Considerations

Position Allocation Guidance Steps

Step 1:  Ensure Current and Accurate Position Description

Step 2:  Determine Relevant Class Specifications

Step 3:  Understand Allocating Criteria

Step 4:  Understand Duties in Position Description

Step 5:  Conduct Desk Audit

Step 7:  Write Your Decision