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Home » IT Systems » MyPortal » MyPortal – my demographic data » MyPortal – edit my demographic data

MyPortal – edit my demographic data

Use this procedure to edit your demographic data such as Gender Identity, Race/Ethnicity, and Veteran/Military Status.

Note: The look and feel of the demographic data may differ depending on your browser.

For demographic data definitions, please refer to the HRMS data definitions resource guide.

STEP 1

Click the My Demographic Data tile.

MyPortal home page with My Demographic Data tile highlighted

The Gender Identity tab will be displayed with your current information.

My Demographic Data window with My Gender Identity tab highlighted

STEP 2

Click the Edit button on the Gender Identity tab to update:

  • Gender Identity
  • Gender Designation for Health Insurance Purposes

My Demographic Data window with Edit button highlighted

Date of Birth is read only. For corrections to your date of birth, please contact your Human Resources office.

STEP 3

Choose an effective date that is not in the past or keep the default date of today after editing your selections.

Edit Gender Identity screen with Validity Period section highlighted

If you select a future date for the validity period then you will see two valid time periods.

Edit Gender Identity screen with two Validity Period dates highlighted

STEP 4

Click the Save icon once your edits are complete.

Edit Gender Identity screen with Save button highlighted

You will receive a confirmation popup “Record Saved” and be returned to the Gender Identity landing page if all fields entered are valid.

Edit Gender Identity screen with Record Save message confirmation

The Valid from date will be updated to today or the selected future date you entered.

STEP 5

Click the Additional Demographic Data tab.

A new browser window will open.

If a system message is displayed when you login to MyPortal, you will receive the message again when the new browser window is open.

My Demographic Data screen with Additional Demographic Data tab highlighted

STEP 6

Click the Edit button on the Additional Personal Data tab to update:

  • Race/Ethnicity
  • LGBTQ+
  • Veteran Status
  • Military Spouse
  • Disability Status

Additional Demographic Data screen with Edit button highlighted

Three demographic sections are available for editing from the Additional Personal Data page:

  • Edit Race/Ethnicity/Sexual Orientation
  • Edit Veteran Status/Military Spouse/Military
  • Edit Disability

Additional Demographic Data screen with three demographic section titles highlighted

STEP 7

Expand the Edit Race/Ethnicity/Sexual Orientation section by clicking the arrow to the left of the section title.

Edit Additional Demographic Data screen with Edit Race/Ethnicity/Sexual Orientation bullet highlighted

The Edit Race/Ethnicity/Sexual Orientation section will be displayed allowing you to make edits.

Edit Additional Demographic Data screen with Edit Race/Ethnicity/Sexual Orientation section expanded

STEP 8

Expand the Edit Veteran Status/Military Spouse/Military section by clicking the arrow to the left of the section title.

Edit Additional Demographic Data screen with Edit Veteran Status/Military Spouse/Military bullet highlighted

The Edit Veteran Status/Military Spouse/Military section will be displayed allowing you to make edits.

Edit Additional Demographic Data screen with Edit Veteran Status/Military Spouse/Military section expanded

If you answer ‘Yes’ to Are you a Veteran, ‘Other Protected Veteran’ will automatically be checked. You may select another Veteran Status if necessary but please select at least one.

Military Status is read only. Contact your Human Resources office to update this field.

STEP 9

Expand the Edit Disability section by clicking the arrow to the left of the section title.

Edit Additional Demographic Data screen with Edit Disability bullet highlighted

The Edit Disability section will be displayed allowing you to make edits.

Edit Additional Demographic Data screen with Edit Disability section expanded

STEP 10

Choose an effective date that is not in the past or keep the default date of today after editing your selections.

Edit Additional Demographic Data screen with Validity Period section highlighted

If you select a future date for the validity period then you will see two valid time periods.

Edit Additional Demographic Data screen with two Validity Period dates highlighted

STEP 11

Click the Save icon once your edits are complete.

Edit Additional Demographic Data screen with Save button highlighted

You will receive a confirmation popup “Record Saved” and be returned to the Additional Personal Data landing page if all fields entered are valid.

Edit Additional Demographic Data screen Record saved message popup

The Valid from date will be updated to today or the selected future date you entered.

Date Updated
11/02/2020
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