Agencies with 100 or more employees must submit their affirmative action reports in the diversity section of the HR Management Report. Affirmative action availability and utilization data, segmented by workforce planning job group, is provided to agencies prior to October of each year. The diversity section asks each agency to respond to the following questions:
- What happened as a result of the affirmative action strategies detailed in the last approved affirmative action plan or update?
- What are the key affirmative action issues that the agency intends to address moving forward?
- What are the agency's primary strategies to address these key issues?
Agencies that wish to conduct a more detailed availability and utilization analysis may continue to do so. However, the detailed analysis should not be submitted as part of the report.
Agencies that don't participate in the HR Management Report will still be provided data and should respond to the questions.
Small Agencies supported by DES's Small Agency Services Program
Small agencies with fewer than 100 employees will not be required to submit affirmative action plans or updates. Instead, the Small Agency Services Program will develop and submit an aggregated report by October 31 of each year.
WAC 357-25-025 requires agencies to maintain and submit policies on affirmative action and equal opportunity, reasonable accommodation, and sexual harassment:
- The employer's affirmative action and equal employment opportunity policy statement must be reviewed and approved by the head of the agency, institution, or related higher education board each year.
- The policy statements on sexual harassment and reasonable accommodation must be updated as needed.
- Agencies (other than small agencies described above) must electronically submit current copies of all three policies by October 31 of each year. Policies should be submitted to the address listed at the end of this document.
- Small agencies will submit their policies through DES's Small Agency Services Program
Sexual Harassment Prevention Training
WAC 357-34-100 requires agencies to report on compliance with sexual harassment training requirements every two years. The report must include a statement signed by the agency head indicating:
- The percentage of employees who are current in the required sexual harassment awareness and prevention training.
- The percentage of managers and supervisors who are current in the required roles and responsibilities training
Agencies (other than small agencies described above) must electronically submit their reports. Data should be current as of June 30, and submitted to StrategicHR@ofm.wa.gov.
Small agencies will submit their policies through DES's Small Agency Services Program.