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Home » IT Systems » MyPortal » MyPortal - manage my substitutes » MyPortal - turn substitute for option on and off

MyPortal - turn substitute for option on and off

Use this procedure to turn the “Substitute For” option on or off. This option is only applicable if you have been assigned as an Unplanned Substitute for another Supervisor/Manager within your organizational hierarchy structure.

If you have been assigned as an Unplanned Substitute and you have Substitute For turned on, you will receive the leave requests of the employees of the Supervisor/Manager who has assigned you as their Unplanned Substitute in your My Inbox. You can approve or reject the leave requests on behalf of your colleague.

If you have Substitute For turned off, you are still the Unplanned Substitute, but you will not receive leave requests of the employees of the Supervisor/Manager who assigned you as their Unplanned Substitute in your My Inbox.

Step 1

Click the My Inbox tile from your home page or My Inbox tab.

Screen shot of MyPortal page with My Inbox tile highlighted

The number displayed on the My Inbox tile indicates the number of items that require action.

Step 2

Click on your profile icon while you are in My Inbox and select the Substitute For setting.

Screen shot of My Inbox window with Substitute for icon highlighted

Step 3

To turn the Substitute For option on, click the toggle to the right of the person who has designated you as their Unplanned Substitute. The inside of the toggle will darken and a message will display “You are now receiving all the tasks of [Supervisor/Manager Name].”

Screen shot of substitute for pop-up window with Substitute for icon highlighted

Once the Substitute For option is turned on, the Substitute and the original Supervisor/Manager will receive the leave request(s) of the original Supervisor/Manager in their My Inbox. If you do not see the leave request(s), select the refresh button.

Only the original Supervisor/Manager will receive email notifications if there are leave requests waiting to process.

The Unplanned Substitute will see a notification if a leave request in their My Inbox is On behalf Of another Supervisor/Manager.

Once the leave request is approved the employee will see the name of who approved/rejected their request in the My Leave Request tile, Request Overview section.

Step 4

To turn the Substitute For option off, click the toggle to the right of the person who has designated you as their Unplanned Substitute. The inside of the toggle will lighten and a message will display “You are not receiving the task of [Supervisor/Manager Name].”

Screen shot of substitute for pop-up window with message and done button highlighted

After turning the Unplanned Substitutions on or off, you may need to refresh your My Inbox to see only the leave requests of your employees.

Date Updated
04/26/2020
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