Use the Leave Requests tab to create and submit a new leave request.

• You can submit a leave request up to six months after leave was taken and/or up to twelve months in advance of taking leave.  If you need to submit a leave request older than six months or more than twelve months in advance, contact your Human Resources (HR) office.
• During payroll processing, ESS may display a message 'System unavailable, please try again in 1 hour'.  If this message is displayed between 12noon and 1pm, wait about 15 minutes and try your request again.

1. Select:  Leave Requests.
2. Select:  Submit a Leave Request.
3. Select:  Show Time Account. Use Show Time Account to display your leave balances before you submit a leave request.
4. Select:  Type of Leave. Separate leave requests are required for each leave type.  For example, you will submit two separate leave requests if you need to use 4 hours sick leave and 4 hours vacation leave. Follow your agency specific procedures. If you need to use Shared Leave or Leave Without Pay, contact your Human Resources (HR) office or your supervisor. Leave types that are processed outside of ESS will not be displayed.  For more information, contact your Human Resources (HR) office.
5. Input:  Date(s).  This is the 'from' and 'to' dates for your leave.
You may need to submit more than one leave request depending on the date(s) you input. If you have a 24/7 work schedule, you always need to submit a separate leave request for each day of leave.  For more information, contact your Human Resources (HR) office.	Work schedule You want to request leave for these dates You will use 24/7 Vacation leave for 16 hours on two consecutive days. For example, vacation leave for 8 hours on Monday and 8 hours on Tuesday of the same week. Two leave requests M-F 8am to 5pm Vacation leave for 16 hours on two consecutive days. For example, vacation leave for 8 hours on Monday and 8 hours on Tuesday of the same week. One leave request M-F 8am to 5pm Vacation leave for 16 hours on two non-consecutive days. For example, vacation leave for 8 hours on Monday and 8 hours on Wednesday of the same week. Two leave requests M-F 8am to 5pm Vacation leave for 2 hours on two consecutive days. For example, you leave work at 4pm on Monday (1 hour) and return to work at 9am on Tuesday (1 hour). Two leave requests
6. Input:  Duration.  This is the amount of time you are requesting. If you input an amount of time that exceeds your scheduled work hours, ESS will display an error message. Partial hours can only be entered in increments of tenths of an hour (for example, if you need to request leave for 1 hour, you will input 1;  if you need to request leave for 1 hour and 45 minutes, you will input 1.8).
7. Input:  Start Time.  This is the start time for your leave.  For example, 8am. 8. Input:  End Time.  This is the end time for your leave.  For example, 5pm.
9. Input:  Note for Approver.  This is additional information your approver may need. Follow your agency specific procedures.  Some approvers may need you to input additional information about your leave request.  For example, 'planning to take a vacation day' or 'not feeling well so I'm staying home today'. ESS will automatically display the approver name (you cannot update the approver name).
10. Select:  Review.
Review your leave request.  If you need to make changes, select 'Previous Step'. 11. Select:  Send.  This sends your leave request to the approver and adjusts your 'remainder' leave balance.
To submit another leave request or display your leave balances: 12. Select:  Request Another Absence.

You can delete a leave request that has not yet been approved.  You can also request a deletion for a leave request that has already been approved.  If your leave request has already been rejected by your approver, there is no need to delete it.

• During payroll processing, ESS may display a message 'System unavailable, please try again in 1 hour'.  If this message is displayed between 12noon and 1pm, wait about 15 minutes and try your request again.

1. Select:  Leave Requests.
2. Select:  Submit a Leave Request.
3. Select:  Show Overview of Leave.
ESS will display your leave requests for a specific time period.  If you want to display leave requests for a different time period, input a new date and select display. 4. Select:  Leave request.  This is the leave request you want to delete.
5. Select:  Delete.
6. Select:  Review.
Review your leave request.  If you do not want to delete this leave request, select 'Previous Step'. 7. Select:  Delete.
To delete another leave request or display your leave balances: 8. Select:  Request Another Absence.

Use Show Time Account to display and review your leave balances.

• Balances for leave types in ESS may not match your Earnings Statement.  ESS will display current balances and your Earnings Statement will display balances based on a specific payroll cycle.

1. Select:  Leave Requests.
2. Select:  Submit a Leave Request.
3. Select:  Show Time Account.
ESS will display your leave balance if it is more than zero.  For example, if you have already used your Personal Holiday - Shift, it will not be displayed because the balance would be zero. Entitlement includes your balances up to and including the current day.  This includes leave earned since the last payroll cycle. Remainder includes requests that have been submitted for approval, including future dated leave requests.
Example:  if you submit a leave request for 8 hours of sick leave, the entitlement balance will remain the same and the remainder balance will be reduced by 8 hours
Example:  if your supervisor approves the leave request for 8 hours of sick leave, the entitlement balance will be reduced by 8 hours if the absence date is today or before.  If the leave request date is in the future, the entitlement balance will be reduced by 8 hours on that date.
Example:  if your supervisor rejects the leave request for 8 hours of sick leave (or you delete your request), the entitlement balance and remainder balance will automatically adjust (they are not reduced by 8 hours).

Use Show Team Calendar to display an overview of leave requests for employees who report to you (direct reports) and employees who report to a supervisor who reports to you.

• The Team Calendar provides at-a-glance visibility to help you determine potential scheduling issues.  You can use the Team Calendar to quickly review and approve leave requests.

1. Select:  Leave Requests.
2. Select:  Approve/Reject Leave Requests.
3. Select:  Show Team Calendar.
ESS will display a team calendar for employees who report to you (direct reports).  Use the dropdown lists to display a team calendar for: All Employees (direct reports and employees who report to a supervisor who reports to you). Different Month. Different Year.
ESS will display leave requests using the color-coded legend.  Hover over a color-coded date for more information. You can also select the color-coded date for more details or to approve a pending request. Absent (one leave request approved). Multiple Entries (more than one leave request approved and/or pending approval). Sent (one leave request pending approval). Deletion Requested (one deleted leave request pending approval).

Use Submit/Approve on Behalf of my Employee if you need to submit a leave request for:

• Employees who report to you.  For example, an employee who reports to you is not at work due to illness and they are unable to submit their own leave request.
• Employees who report to a supervisor who reports to you.  For example, a supervisor who reports to you will be on vacation for two weeks.  An employee who reports to that supervisor is not at work due to illness and they are unable to submit their own leave request.

Remember to log on to ESS to monitor leave requests for employees who report to a supervisor who reports to you.

You can submit a leave request up to six months after leave was taken and/or up to twelve months in advance of taking leave.  If you need to submit a leave request older than six months or more than twelve months in advance, contact your Human Resources (HR) office.

• If the employee has a 24/7 work schedule, you will need to submit a separate leave request for each day of leave.  For more information, contact your Human Resources (HR) office.
• During payroll processing, ESS may display a message 'System unavailable, please try again in 1 hour'.  If this message is displayed between 12noon and 1pm, wait about 15 minutes and try your request again.

1. Select:  Leave Requests.
2. Select:  Submit/Approve on Behalf of my Employee.
ESS will display a list of employees who report to you (direct reports).  Use the Employee Search features to display different list results. Employee Selection  (direct reports or employees from organizational structure). Column Headings (sort the list by column heading). Personalize (change the amount of columns that are displayed). Filter On (find a specific column value using a filter icon).
3. Select:  Employee.
4. Select:  Enter Leave Request for Employee.
5. Select:  Show Time Account. Use Show Time Account to display leave balances before you submit a leave request.
6. Select:  Type of Leave. Separate leave requests are required for each leave type.  For example, you will submit two separate leave requests if you need to use 4 hours sick leave and 4 hours vacation leave. Follow your agency specific procedures. If you need to use Shared Leave or Leave Without Pay, contact your Human Resources (HR) office. Leave types that are processed outside of ESS will not be displayed.  For more information, contact your Human Resources (HR) office.
7. Input:  Date(s).  This is the 'from' and 'to' dates for the leave request.
You may need to submit more than one leave request depending on the date(s) you input. If the employee has a 24/7 work schedule, you always need to submit a separate leave request for each day of leave.  For more information, contact your Human Resources (HR) office.	Work schedule You want to request leave for these dates You will use 24/7 Vacation leave for 16 hours on two consecutive days. For example, vacation leave for 8 hours on Monday and 8 hours on Tuesday of the same week. Two leave requests M-F 8am to 5pm Vacation leave for 16 hours on two consecutive days. For example, vacation leave for 8 hours on Monday and 8 hours on Tuesday of the same week. One leave request M-F 8am to 5pm Vacation leave for 16 hours on two non-consecutive days. For example, vacation leave for 8 hours on Monday and 8 hours on Wednesday of the same week. Two leave requests M-F 8am to 5pm Vacation leave for 2 hours on two consecutive days. For example, the employee left work at 4pm on Monday (1 hour) and returned to work at 9am on Tuesday (1 hour). Two leave requests
8. Input:  Duration.  This is the amount of time for the leave request. If you input an amount of time that exceeds the scheduled work hours, ESS will display an error message. Partial hours can only be entered in increments of tenths of an hour (for example, if you need to request leave for 1 hour, you will input 1;  if you need to request leave for 1 hour and 45 minutes, you will input 1.8).
9. Input:  Start Time.  This is the start time for the leave request.  For example, 8am. 10. Input:  End Time.  This is the end time for the leave request.  For example, 5pm.
11. Input:  Note for Approver.  This is additional information.  For example, 'submitting leave on behalf of George Washington'. Follow your agency-specific procedures.  ESS will automatically display the approver name (you cannot update the approver name).
12. Select:  Review.
Review the leave request.  If you need to make changes, select 'Previous Step'. 13. Select:  Send.
To submit another leave request on behalf of the employee: 14. Select:  Request Another Absence.